Job Description

This is your opportunity to enter the dynamic, fast growing and competitive world of international fruit sales and marketing!
A leading South African exporter of premium fresh fruit and vegetables has a graduate/junior level position available as Junior Documentation Controller, to join their dynamic team. The successful incumbent will compile and check accuracy of data received from loading points against system correlates. Ensure correct pricing is captured in the system and correct loading details are distributed to the relevant freight forwarders and clients. This position will report to the Logistics Manager/Coordinator.
For a freshly graduate, this could also be an internship opportunity. The Fresh Produce Exporters Forum (FPEF) is the industry body representing the fresh produce exporters of South Africa. The FPEF initiates a number of initiatives to bring about transformation in the fresh fruit export industry. The FPEF Graduate Placement Programme places high caliber graduates in junior commercial, logistics and technical (post-harvest quality management) roles at various South African fruit export companies for one year, potentially leading to long term career opportunities.
KEY RESPONSIBILITIES * Documentation processing

• Open shipping folders on server
• Print consignment notes and Q67 (includes keeping track of loadings)
• Send addendums and consignment notes to the company's freight forwarders (dropbox, via email or doc sync)
• Submit packing list to freight forwarder one day after loading
• Confirm selling prices with the commercial team, including INCO (international commercial) terms/ payment terms.
• Submit FOB (free on-board) and CIF (cost, insurance and freight) invoice to freight forwarder (FOB for customs and agreed INCO term of the deal)
• Send packing list and commercial invoice to client (to discuss different requirements)
• Send tax invoice to client using correct pricing
• Check that loading documents are invoiced
• Follow up on industrial final weight and send final invoices
• Issue insurance certificates where applicable (send to client and freight forwarder to courier original)
• File completed shipping folders
• Follow up on outstanding documentation with freight forwarder
• Load documents not yet invoiced
• Follow up and flag outstanding documentation
• File completed vessel files
• Weekly, provide clients with Weekly Customer Shipping Report.
• Resolve documentation queries from customers.
• Follow up on weekly vessel allocations and vessel service options with Logistics Coordinator to ensure that space required for weekly sales shipments is available.
• Update and distribute consignee and notify party details to team and freight forwarders
• Confirm if copy documents are correct and send to clients.
• Upload copy documents to Planner.
• Update and distribute consignee and notify party details to team and freight forwarders.
• Customer Interaction

• Respond to and resolve any customer queries regarding documentation
• Prepare and send invoices and clearing documentation to customers for Russian, Asian and African markets.
• Track vessels and container arrivals and notify customers of container arrivals and payment due.
• Check that containers are gated out on time so that demurrages are not incurred.
• Issue commercial documents for Russian market to customers. This includes pricelist, packing list, invoice, product descriptions, insurance policy and overweight recalculation.
• Release documents to sensitive customers once approved by Commercial Manager.
• Team duties

• Report open items to the team at the end of each day.

EDUCATION AND EXPERIENCE REQUIRED

• Matric (Grade 12).
• Related tertiary qualification (Qualification with Logistics or Agribusiness as major subjects will be advantageous).
• Previous experience in a logistics or cold chain documentation environment will be advantageous. Alternatively, this could also be an internship opportunity for a candidate who graduated recently.

KEY COMPETENCIES REQUIRED

• Good understanding of logistics
• Good understanding of customer service
• Computer literate (MS Excel, Word, Planner, Teams, SharePoint, and Navision.
• Experience with computer systems, hardware and software such as programming, writing of software, setting up of functions, entering data, or processing information will be advantageous.
• Interpersonal skills (building relationships)
• Communication skills (Fluent in English, basic in Afrikaans)
• Service minded
• Work planning and organising
• Problem solver
• Decision making
• Working with information
• Self-driven, initiative, goal orientated
• Willing to learn and develop
• Resilient
• Competent in reading comprehension, mathematics, clerical, and legislation
• Basic knowledge of DALRRD Special Markets Exports Requirements, PPECB Market Requirements, and Topfruit Export Volumes will be advantageous.

Apply online. Should Agrijob not contact you within 15 working days after your application, please consider your application us unsuccessful.