Job Description

We are currently looking for a Documentation Clerk who will be responsible for preparing, processing, verifying, and maintaining all logistics and shipping documentation to ensure accurate, compliant, and timely movement of goods.
Minimum Requirements

• Matric (Grade 12) - essential
• Diploma or certificate in Logistics, Supply Chain, or Administration - advantageous
• 1-3 years' experience in a logistics, transport, or freight environment
• Proven experience in handling logistics or shipping documentation
• Computer literacy (MS Excel, Word, and logistics systems)
• Strong attention to detail and accuracy
• Excellent organisational and administrative skills
• Ability to work under pressure and meet deadlines
• Strong communication skills (verbal and written)
• Problem-solving ability
• Time management and multitasking skills
• High level of accuracy and attention to detail
• Team player with the ability to work independently

Key Responsibilities

• Prepare and process logistics documentation, including:

• Delivery notes
• Invoices
• Bills of lading
• Proof of delivery (PODs)
• Waybills and transport documents
• Ensure all documentation complies with company procedures and legal requirements
• Capture and update shipment data accurately on the system
• Verify documentation for accuracy, completeness, and correctness
• File, scan, and maintain physical and electronic records
• Liaise with drivers, warehouse staff, customers, and third-party transporters to resolve documentation discrepancies
• Track outstanding PODs and follow up where required
• Assist with audits and internal controls related to documentation
• Support the operations and finance teams with required paperwork
• Maintain confidentiality of company and client information.
• Supports operational efficiency, regulatory compliance, and customer satisfaction.

How to Apply:
Follow the link to our jobs page:
Search for the role
Click "Apply" to submit your CV

Skills Required