Job Description

COMPANY DESCRIPTIONWe are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversi?ed by geography, product, and manufacturing capability.Aspen is a dynamic organisation built on entrepreneurial strength and forward-thinking minds. We attract high performing individuals who are passionate about their career and have a desire to exceed expectations. At Aspen, not only do we source for the best talent, but we also provide a host of opportunities for continuous development.The Groups key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established officesin over 50 countries and we improve the health of patients in more than 150 countries through our high quality, affordable medicines.OBJECTIVE OF ROLETo assist in an administrative/commercial/ secretarial function Back Shop Marketing Team.and providing comprehensive support to the division for their optimal output. Serve as interface between the department and internal and external customers.KEY RESPONSIBILITIES

• Providing comprehensive admin support to the Backshop division to ensure all internal administrative processes are running smoothly and policies are adhered to.
• Preparing minutes for all team meetings as required by the division
• Raising requisitions for all divisional expenses on SAP and maintaining a monthly recon
• Provide support services for Aspen and Backshop Team internal and external meetings, functions, and conferences (e.g. Cycle meeting, Sales conference, awareness days)
• Support for Backshop Marketing promotions and programs
• New Product launch event management and support for launches
• Booking of venues and ensuring reservations and payments are in place prior to the function. This includes managing refunds and credits.
• Loading material on the Veeva and assisting Brand Managers with Brand promotional materials

ADDITIONAL DUTIES

• Management of Reception area and Building requirements, including supplies
• Management of cleaning staff

EDUCATIONAL REQUIREMENTS

• Matric / Grade 12
• Secretarial diploma
• Sales / Marketing diploma an advantage

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• 1-year General divisional assistant experience an advantage
• Computer literate: MS Office/Excel/Word
• SAP packages an advantage
• General administration experience
• Customer service experience essential
• Co-ordinating / multi-tasking for more than one manager
• Working knowledge of business principles
• Experience of internal systems and policies

SOFT SKILLS REQUIREMENTS

• Effective planning, organising and coordinating.
• Effective analytical, problem solving & decision-making skills.
• Strong listening skills
• Results driven.
• Independent and self-directed individual that can drive execution.
• Effective interpersonal skills
• The ability to communicate effectively (written and verbal) is essential.
• Attention to detail.
• Project management skills
• Ability to think strategically and innovatively.
• Time management crucial & conflict resolution approach
• Report writing and communication skills.
• Service orientated.
• Accuracy, initiative, confidentiality, empathy, customer focus, patience, logical thinking, information seeking and cultural sensitivity.

COMPUTER SKILLS REQUIREDThe applicant must be proficient in the various applications (Word, Excel and PowerPoint) within the Microsoft Office bundle.Preference will be given to previously disadvantaged groups. Suitably qualified applicants are invited to submit their CVs online on or before 03 June 2025. Please note that if you have not heard from the HR department within 30 days of this advert closing, your application has unfortunately been unsuccessful.Internal Applications must be completed using an Aspen mailing address after applicants have had informed their direct line managers of their application for this specific role.