Job Description

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Job Advert Summary

To provide a professional, efficient and accurate administrative support service for the effective functioning of Group Strategy Business Unit Division. To ensure compliance of the Group Strategy Business Unit to legislative/ regulatory and functional requirements.

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Minimum Requirements

Minimum 3-year National Diploma/ Degree in administration or relevant qualification

Experience required:

No experience required.

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Primary Duties

Prepare documentation, schedules and correspondence taking required initiative to produce accurate spelling, grammar and professional layout of documents. File and retrieve strategic and administrative documents/ files /paper in filing cabinets or word processor using categorisation methods that facilitate efficient retrieval. Distribute documents to various stakeholders as required. Perform ad-hoc administrative duties e.g., photocopy documents etc. for manager and assist staff with ad-hoc administration as agreed by manager. Order stationery, equipment and other supplies for consumption in the Division and ensure delivery. Coordinate travel arrangement and assist in preparing subsistence claims for the Division. Keep inventory control records of quantity in stock, ordering levels, goods on order in accordance with laid down procedure. Oversee equipment maintenance e.g. Photocopy machine, fax machine, etc. Conduct moveable assets audit for the Division quarterly. Liaise with service providers to ensure delivery of work as per the service level agreement. Take minutes of meetings organised by the Division, type and distribute them, compile Agenda for the meeting and make catering arrangements. Assume a role of a focal point for information of the Division. Assist with collation, verification and consolidation of information in support of the work of the Division (information received from other Business Unit). Assist with drafting of reports related to the Division processes.
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Knowledge

Office administration Computer literate Record keeping Database management Communication skills (report writing and verbal)
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Skills

Typing Filing Interpersonal Work independently
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Attitude

Maintain Confidentiality Retain professional image at all times and particularly in stressful situations Integrity/ Honesty Dealing with difficult people Dealing with unrealistic demands Customer Service orientation Proactive * Initiative