Job Description

Overview

The job of a debtor's clerk is to keep records of the accounts of any business's customers and to recover the business's debts. A debtor's clerk will also carry out any routine bookkeeping duty to submit records of any overdue account at each month end.

Qualifications

Minimum Grade 12, A tertiary qualification in Accounting or Bookkeeping (desirable)

Experience

More than 5 years' work experience in a similar role. With preference to agricultural sector experience. Knowledge of basic accounting and bookkeeping principles,

Duties

To ensure that details of orders are correct and correspond with invoices and they comply with the VAT Act in order to drive down risk and associated costs to the company. To ensure the accuracy of transactions captured to the system in order to allow for accurate accounting and reporting. To ensure that the sale or receipt of products is validated and then captured to the ERP system in order to promote accurate production, stock and revenue forecasts. To provide accurate and timeous reconciliations in order to ensure that outstanding balances are correct. To perform a variety of administrative tasks including, filing, answering phones, handling queries, assisting with audit preparation and queries. To deal with queries or complaints made by the client (external/internal) by conducting an analysis/investigation into the details and either assisting or escalating the issue, in order to ensure efficient customer service and timeous feedback. To promote effective teamwork within the unit by ensuring continuous communication/feedback, sharing information and assisting and supporting colleagues in order to drive achievement of departmental goals. Emerging farmers - update receipts and allocate to customers account, post monies in OFER bank to EMER customer account, post interest and legal fees on customer account, send out statements. Query AR vs GL difference Legal - Capture invoices for payment received from attorneys and allocate legal fees to the customer's account via journal Compile cashflow forecast from BU's, capture Collections vs Assumption on forecast. Keep management informed of progress with meeting targets. Compiling age analysis and monitoring overdues Ensure Debtors master files are always up to date. Run interest and statements on AX Create sales orders. Approve all sales orders. Allocate monies to customers' accounts. GL Recons (Debtors, GDNI, BANK) Recons on insurance accounts and legal accounts to ensure correct info is given for summons and refunds PO's, SO's, Journals, etc Debt collections Ad-HOC- CFF

Job Competencies

Numerical ability, Proficiency in Microsoft Excel, Word and Outlook Effective verbal and listening communication skills. Good telephone and email etiquette. Must be assertive and possess high energy levels. Takes personal accountability to ensure organizational success. Ability to work under pressure and maintain high accuracy levels. Pays attention to detail. High ethical values. Very effective organisational and planning skills. Problem solving ability. Business Acumen Conflict Management Customer Focus Timely Decision Making Functional Technical Skills Integrity and Trust Motivating Others Drive for Results Strategic Agility Good Reconciliation skills Client Centricity

General

Perform related duties as required from time to time. * ADHOC Duties