Job Description

Overview



We have an immediate opening for a Debtors Clerk (E-billing) in the Finance department. This position is ideal for an individual who is reliable, energetic, able to prioritise work efficiently, meticulous, has good verbal and written communication skills, and deadline-driven.

Do these characteristics describe you? Are you able to work autonomously? If yes, we want to hear from you.



Key responsibilities of the Credit Controller will include, but not limited to:



Set up and maintain vendor sites for new matters, new timekeepers, new and revised portal budgets, and ongoing rates and/or other portal requirements; Ensure accurate preparation of LEDES files on invoices received for submission Maintain and update the Excel spreadsheets with prepared invoices received for submission; Submit monthly electronic invoices to the firm clients, ensuring all clients and firm guidelines are followed during submission; Liaise between the firm, billing fee earners, secretarial staff, and clients regarding ebilling queries when required; Identify and correct rejected invoices and other issues as they arise so that electronic invoices are properly submitted and accepted by clients. Sending both confirmation/approval or rejection received from the clients and portals to the relevant staff to action; Interact and educate timekeepers and secretaries to preclude future issues, to expedite the acceptance of electronic invoices where necessary; Reconcile accounts with statements at month-end to ensure that no invoices are excluded from submission; Reconcile accounts monthly with statement by completing the statuses of Invoices - E.g., Paid, Approved, Pending Approval, Rejected; Ensuring that all rejected invoices are resolved within the correct timeframe and resubmitted; Submit month-end detailed report to management; Ensure compliance with ISO policies and procedures in all billing processes. Ensuring all statements are saved on Patricia support Completing and management of vendor forms.


Minimum requirements:

Grade 12 (Matric); Financial qualification advantageous Patricia (advantages) Elite (advantages) MS Office Solid computer literacy a must. Excellent administration skills. 2+ years' Credit Control and/ Debtors experience. Excellent communication skills with individuals at all levels (verbal and written); Ability to prioritize work efficiently. Deadline driven. A strong sense of teamwork. Ability to maintain composure during stressful situations occurring as a result of workloads and / or deadlines; Use initiative and follow through on tasks. Good interpersonal skills. Able to maintain an orderly working environment. Punctual, flexible and reliable Ability to work in a team. * Good work ethics.