Job Description

Debtors Management (F&I Book):

Distribute monthly client statements (via Xpertek and Finance Department).



Monitor daily banking activities for both the main and F&I bank accounts.



Allocate payments and manage non-payments on Xpertek and manually captured deals in Excel.



Capture monthly interest on Evolve.



Perform monthly debit order scoping and loading for local clients via Xpertek and Business Online.

Arrear Account Management:

Communicate with sales personnel and clients regarding late payments and arrears.



Maintain and update arrear reports, debtor age analysis, and bounced reports.



Prepare and issue Letters of Demand.



Conduct risk analysis on debtors and prepare repo client files.



Report overdue accounts ( >60 days) to Sinosure and provide feedback as required.

Company-wide Debtors Book Support:

Ensure timely collection of outstanding payments.



Reconcile accounts and resolve discrepancies efficiently.



Maintain accurate records of all transactions and communications.



Prepare monthly debtor reports.



Collaborate with the finance team to streamline processes and maintain policy alignment.



Implement credit control measures to minimize bad debt.



Build and maintain positive client relationships to encourage prompt payments.

Creditors Assistance (Adhoc Basis):

Match invoices with requisitions, purchase orders, and goods received notes.



Ensure contractual invoices align with respective contracts.



Utilize correct GL and vendor accounts during processing.



Apply correct VAT rates on all invoices.



Prepare and submit creditors' reconciliations.



Ensure timely payments and follow up on Accounts Payable queries.



Distribute remittance advices post-payment and file invoices per protocol.

General Duties:

Maintain strong working relationships with the finance department.



Perform general administrative tasks and contribute to special projects as required.



Complete any reasonable and lawful tasks assigned by a superior.

Minimum Requirements:

Education:

B.Com in Accounting (or equivalent)

Experience:

Minimum 5 years in a similar role

Licenses:

Valid Code 8 Driver's License

Computer Skills:

Proficiency in Microsoft Office (Excel, Outlook, Word)

Personal Attributes:

Strong communication skills (written and verbal)



Good time management and organizational skills



Meticulous with good housekeeping and filing habits



Confident, proactive, and detail-oriented



Able to work independently and within a team



Between 5 - 7 Years