Job Description

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Job Overview

Application Deadline:

11 January 2026

Job Location:

Cape Town, Western Cape

Job Title:

Debtors Administrator

Education Level:

Certificate

Job Level:

Intermediate

Minimum Experience:

3 - 5 Years

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Debtors Administrator required in Parow, Cape Town.

Do you have experience in the full Debtors function? Our client in the Northern Suburbs of Cape Town is seeking an experienced, detail-oriented professional to manage the full debtors function.



The position requires excellent organisational abilities and strong time management skills to efficiently handle high volumes of documentation.



If you are a confident communicator, especially when it comes to following up on payments, this role is ideal for you.

Requirements:

Grade 12, and a bookkeeping / accounting qualification will be an advantage 3 -5 years of debtors / accounts receivable experience Computer literacy: MS Word, MS Excel (advanced ESSENTIAL), MS Outlook Sage Evolution ERP knowledge will be a strong advantage (other ERP exposure will be considered) Strong understanding of the full debtors function Be able to process high volumes of paperwork accurately within set deadlines Excellent communication skills are essential, both verbal and written Understanding of the Logistic and Warehousing industry concepts would be highly advantageous, but not necessary Methodical, and understand the follow-up and follow-through process Excellent planning, organisational and time management skills (able to multitask and prioritise) Ability to work well under pressure, and understands the importance of deadlines Be prepared to work overtime from time to time

Duties and Responsibilities:

Obtaining of relevant information required for billing purposes Preparation of billing and sending it on for approval Posting of all invoices and credit notes relating to debtors once approved Sending of statements, invoices and credit notes to debtors on a weekly/monthly basis, timeously Regular follow-up and reporting on outstanding debtors and expected payment dates Ensure outstanding amounts are chased up and paid, and keeping managers informed of any issues Capturing of receipts from debtors daily and clearing of the unallocated receipts control account Performance of credit checks required for new debtors Confirming/checking of Trade reference info and assisting with Trade references Sending account approval letters to customers Loading of new approved debtors on Sage Evolution, maintaining debtors' files and saving supporting documentation Assisting with billing and debtor-related queries Assistance with audit process and selections about debtors * Sending of monthly ageing, and managing alerts in order to escalate where needed