Job Description

Job Advert Summary

TB HIV Care (THC), in existence since 1929, is an internationally recognised non-profit organisation. We provide health care services throughout South Africa to both the general population and communities at increased risk for HIV and TB, including adolescent girls and young women, sex workers and people who use drugs. THC provides a stimulating work environment and the opportunity to work with leaders in the field of HIV and TB prevention and care. Our work culture is adapted to the constantly evolving South African health care environment and will suit solution-driven team players interested in opportunities for career development while working to connect people with care

Purpose of the position:

The administrator is responsible for providing administrative support to team members within the office. The position may include performing many office duties including supporting the sites leader to control petty cash, typing, faxing, scanning, copying, minute-taking, ordering supplies, attending meetings and setting up appointments, etc.

Minimum Requirements

Education

Grade 12 or Equivalent Business Administration Certificate or similar

Experience:

Two years' experience in an administrative role Previous experience of being an administrator

Duties and Responsibilities

Implementation of administration systems Employee data capturing and monitoring Filing and record keeping Retrieving client's records Office management General office support Managing the headcount register for walk-in clients Keeping and managing petty cash records Liaise with external and internal stakeholders Implement administration systems Employee data capturing and monitoring Filing and record keeping Minute-taking Managing and routing office communications, letters and documents Preserving office records Gathering information for reporting purposes Updating office manuals Managing electronic and printed files Typing and utilising MS Office (MS Word, Excel, PowerPoint) Utilise the relevant software packages Retrieve clients records during consultation General office duties Faxing, scanning, copying Ordering office supplies Conducting employee orientation Attending meetings, functions and events Organising diaries Handling of guests and stakeholders Communicate effectively with internal and external stakeholders Provide information and feedback as required Timeous resolution of queries Create favourable relations with all stakeholders * Comply with all safety policies, practices and procedures according to prescribed legislation