Job Description

Line of Service Assurance

Industry/Sector Not Applicable

Specialism IFS - Administration

Management Level Associate

& Summary A career within Assurance Support services, will provide the opportunity to support our engagement teams and clients by providing advice and counsel on accounting, financial reporting, and strategic business issues. In joining, youxe2x80x99ll help ensure a complete and relevant exchange of information among our consultants and in turn with engagement teams and clients, provide experts advice on a variety of specific topics, support engagement teams in resolving complex issues, and supporting clients and their subsidiaries in evaluating the potential impact of accounting and reporting standard setting initiatives. Youxe2x80x99ll develop strong relationships with our engagement teams and established audit clients and enhance our ability to meet greater investor expectations with the challenges of an increasingly complex business environment.

To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.

As an Associate, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:

• Invite and give in the moment feedback in a constructive manner.
• Share and collaborate effectively with others.
• Identify and make suggestions for improvements when problems and/or opportunities arise.
• Handle, manipulate and analyse data and information responsibly.
• Follow risk management and compliance procedures.
• Keep up-to-date with developments in area of specialism.
• Communicate confidently in a clear, concise and articulate manner - verbally and in the materials I produce.
• Build and maintain an internal and external network.
• Seek opportunities to learn about how PwC works as a global network of firms.
• Uphold the firm's code of ethics and business conduct.

Role Summary:

A career in operational and administrative management will give you the opportunity to provide support to PwC Partners and Staff. This role has evolved over the last decade from an administrative role to a technical management function.

This role involves providing support in the management of the teamxe2x80x99s operations on a day-to-day basis. This includes support in the areas of finance management (at project and team level), staff planning, HC assistance and management of processes and timelines which impacts the compliance of the team as a whole.

Youxe2x80x99ll focus on using business software applications to fulfil your role which will include preparing reports, receiving and directing incoming calls and emails to the appropriate parties, arranging business travel, tracking expenses, coordinating meeting arrangements and engagement assistance.

Qualifications / Certifications required:

Tertiary education with appropriate qualification (preferred) or previous experience in an operational support role

Experience required:

Experience in a professional firm environment with a focus on operational and administrative management to a large team.

Responsibilities of role:

Staff planning

Support staff and project resourcing through establishing appropriate relationships with staff at all levels within the division. Daily liaison with partners, managers and staff in the division, as well as other divisions and offices within the firm, regarding all staff planning related matters.

Prompt resolution of staff clashes and where necessary schedule and/or facilitate meetings to reach a resolution

Managing staff availability and, in so doing, ensuring productivity is maximised

Share forecast staff availability monthly with the division

Schedule and run quarterly Talentlink meetings, including noting actions and closing them out with respective individuals

Updating resourcing with ad hoc events such as group social activities and training

Assist with importing of staff from other local offices to fill needs (sourcing staff and managing logistics)

Be central staff planner contact point for CTOne

Make decisions and influence managers on staff resources depending on department needs and objectives

Finance

Manage time and expense sheets compliance

Process internal costs transfer and invoice requests (incl credit notes)

Process time and expense sheets for specified individuals in the department

Manage debtors proactively by following up with the relevant managers on outstanding debt

Operations and people management

Arrange business travel (flights, accommodation, car hire etc)

Schedule meetings, prepare agendas and record minutes

Coordination of general office housekeeping including maintenance

Organising team events and functions, including team lunches and dinners for overtime teams and making decisions on function venues, activities etc based on budgets

Support for other department processes such as recruitment, CSR, quality control and maintenance and client services

Updating Partner profiles and documentation on MyDisclosure

Supplier management and payments

Assist Partners with IRBA and CPD declarations

Pulling and preparing reports to deal with compliance matters

Deciding on appropriate recourse for non-compliance with firm policies

Business development

Collating publications/events released by the firm monthly (thought, leadership, legislative etc) for distribution

Setting up meetings with targets/networks for each partner/AD and collate feedback from these meetings on a monthly basis

Monitoring growth tracker and dashboards. Sending summaries and updates to growth team for distribution to wider group on a monthly basis

Ensuring managers and partners are actively pursuing targets through follow ups

Maintaining growth reporting such as alumni lists

Skill sets required:

• Advance level of proficiency in:
• MS Office
• G-Suite
• Proficiency in the following would be advantageous:
• Oracle or similar finance system
• Workday
• Salesforce

Project management

Problem-solving skills

Experience in preparing professional correspondence

Preparation of executive packs (slide decks etc)

Communication skills

Resource planning

Innovative and proactive

High level of attention to detail

Ability to work under pressure

Ability to effectively multi-task

Ability to adapt to change

High energy and people focused

Education (if blank, degree and/or field of study not specified) Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements Up to 20%

Available for Work Visa Sponsorship? No

Government Clearance Required? Yes

Job Posting End Date November 18, 2023

PwC