Job Description

Job Title: Creditors / Debtors Clerk

Department:

Finance

Reports To:

Finance Manager

Location:

Hermanstad, Pretoria-West

Job Purpose:

The Creditors / Debtors Clerk is responsible for managing the company's accounts payable and receivable processes. This includes ensuring accurate and timely processing of supplier invoices, customer payments, reconciliations, and maintaining strong relationships with vendors and clients to support the organization's financial health.

Key Responsibilities:

Creditors (Accounts Payable):

Capture and process supplier invoices accurately and on time. Match purchase orders, invoices, and delivery notes. Prepare and process supplier payments (EFT, cheques). Reconcile supplier statements and resolve discrepancies. Maintain an up-to-date creditors age analysis.

Debtors (Accounts Receivable):

Generate and send customer invoices. Allocate customer payments and maintain accurate records. Follow up on outstanding accounts and manage collections. Prepare monthly debtors age analysis and report overdue accounts. Resolve customer queries promptly and professionally.

General:

Assist with month-end and year-end closing processes. Maintain accurate filing systems for creditors and debtors. Ensure compliance with company policies and financial regulations. Support audits by providing required documentation.

Skills & Competencies:

Strong attention to detail and accuracy. Good communication and interpersonal skills. Ability to work under pressure and meet deadlines. Problem-solving and reconciliation skills. Proficiency in MS Excel and accounting software (e.g., Pastel, SAP, QuickBooks).

Qualifications & Experience:

Matric (Grade 12) with Mathematics and Accounting. Diploma or Certificate in Finance/Accounting (advantageous). 2-3 years' experience in a similar role. Knowledge of VAT and basic accounting principles.

Key Performance Indicators (KPIs):

Timely and accurate processing of invoices and payments. Reduction in overdue accounts. Accuracy of reconciliations and reports. Compliance with financial policies and deadlines.
Job Type: Full-time

Work Location: In person