Job Description

Position overview:
The Creditors Controller is responsible for managing the company's accounts payable, ensuring that all supplier payments are accurate, timely, and compliant with internal controls and relevant financial policies.
The role involves overseeing the full creditors cycle, including capturing supplier invoices, reconciling accounts, and maintaining up-to-date records of all outstanding payments.
The Creditors Controller will also liaise with internal departments and external suppliers to resolve discrepancies, monitor supplier terms, and maintain strong relationships to support the smooth operation of the company's procurement and finance functions.
Requirements:

• Minimum of a Diploma in Accounting, Finance or a related
• At least 3 years' experience in a Creditors Clerk or similar role, preferably within a medium-sized business environment.
• Strong working knowledge of accounting software (e.g. Xero, Sage or similar).
• Proficient in Microsoft Excel and general computer
• Solid understanding of accounts payable processes and
• Experience with reconciliations, payments processing, and supplier

Skills:

• Excellent attention to detail and
• Strong interpersonal and communication skills (written and verbal).
• Ability to work independently and meet tight
• Good organisational and administrative
• Professional demeanour and ability to handle confidential information
• A proactive approach to problem-solving and process

Responsibilities:
Accounts Payable Management
Capture supplier invoices timeously and accurately into the accounting system (e.g. Xero).

• Match invoices to purchase orders and delivery notes, and ensure authorisation per internal policy.
• Perform reconciliations of supplier statements against ledger balances monthly.
• Investigate and resolve discrepancies with suppliers regarding pricing, quantity or quality of goods/services received.
• Ensure payments are made according to agreed credit terms to maintain good supplier relationships and avoid penalties.
• Prepare payment batches weekly or as required, ensuring all supporting documentation is correct.
• Load and process electronic payments on the banking platform, ensuring appropriate approvals.
• Monitor due dates on creditors' accounts and prioritise payments accordingly.
• Maintain up-to-date records of all creditor transactions, including supporting documentation. Recommend credit limits and terms of payment based on financial analysis and company policies.

Supplier Relationship Management

• Act as the main point of contact for all supplier queries.
• Address supplier complaints or queries timeously and professionally.
• Regularly communicate with suppliers to ensure statements are received and accounts remain current.
• Build and maintain strong working relationships with key vendors.

Reporting and Controls

• Prepare the monthly Creditors Ageing Report with commentary on key outstanding items.
• Submit weekly cashflow forecasts related to anticipated supplier payments.
• Provide input for accruals at month-end and year-end closing.
• Ensure compliance with internal financial procedures and procurement policies.
• Assist in external and internal audits by preparing supplier reconciliations and supporting documents.
• Identify opportunities for cost savings and improved payment processes.

Internal Collaboration

• Work closely with Procurement, Branch Managers, and Finance Team to ensure invoice accuracy and completeness.
• Follow up on any outstanding documentation required from internal teams to complete invoice processing.
• Support the Financial Manager in preparing reports or responding to supplier queries.
• Ensure alignment between the procurement and payment cycle to mitigate risk and support business continuity.

Regulatory and Compliance

• Ensure compliance with VAT, SARS and other regulatory requirements pertaining to suppliers.
• Maintain confidentiality of sensitive financial data.
• Stay up to date with best practices and legal developments relevant to creditors management.

Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.