Job Description

Job Summary
MINIMUM REQUIREMENTS:

• Matric
• Office Administration qualification
• Finance and HR related qualification (advantageous)
• Efficient on MS Office Suite on an advanced level
• A minimum of 5 years' corporate services experience
• Only candidates with a valid driver's license and their own reliable transport will be considered

DUTIES:
1. General Administrative Duties

• Answer telephones, take messages and direct calls
• Provides support and assists with work overflow in other divisions
• Performs reception relief duties
• Vision system administration
• Ensures divisional office is tidy
• Archives all files annually
• Ensure gift register is maintained and recorded for the Company
• Manages HR operating expenses schedule and updates daily

2. Financial Duties

• Collates invoices for client within the defined deadline of the 5th of the month
• Files all documentation in accordance with the Quality Management System
• Follows up on debtors in terms of 45/60 days in liaison with Divisional Manager
• Follows up on submission of creditors invoices to be received monthly
• Maintains project pipeline plan in terms of recovery of debtors and management of outstanding invoices to be processed
• File all creditors & debtors' invoices
• Capture creditors
• Monthly creditor recon
• Arrange asset committee meetings and follow up with outstanding documentation.
• Take minutes for the asset committee meeting.
• Adheres to the policy rules as set in the HR-PO-Travel Policy when booking accommodation, flights, etc
• Ensures that quantities of stock are maintained
• Order, monitor and distribute stationery, consumables and stock items on a monthly basis

3. Building Maintenance Duties:

• Maintains building maintenance and Health & Safety Tracker and responds timeously to issues as they arise
• Follows the preventative maintenance plan schedule ensuring all preventative maintenance is completed.
• Manages building projects and refurbishments

4. Corporate Services / HR Duties:

• Designing internal adverts, events invitations, HR newsflash and change management invites ensure consistency of the brand
• Manage LinkedIn brand via HR Executive
• Assist with office events setup and coordination
• Co-ordinate office events and setup
• Updates and collates Operating Expenses Tracker
• Manages invoices for sign off
• Manages Rental Tracker and ensures Rental Invoices are submitted on time
• Ad hoc HR Duties

REMUNERATION:

• R16,000 CTC (Market-related - dependent on qualifications and experience)

Assegai Recruitment (Pty) Ltd
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