Job Description

UP Professional and Support

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DEPARTMENT: RESIDENCE AFFAIRS AND ACCOMODATION


POST TITLE: COORDINATOR: RESIDENCE LIFE


PEROMNES POST LEVEL: 008

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

ABOUT THE POSITION:

The University of Pretoria (UP) invites applications for the position of Coordinator: Residence Life. This role plays a pivotal part in designing, coordinating and evaluating structured student-life and leadership-development programmes within the University's residence environment. The incumbent plays a key role in enhancing student engagement, supporting residence leadership, and promoting an inclusive, transformative community aligned with the Department of Residence Affairs and Accommodation's Listening, Learning and Living (LLL) philosophy.

KEY RESPONSIBILITIES:

Student Life Programme Coordination

Design, coordinate and evaluate student-life programmes such as Welcoming & Orientation, leadership-training camps, excellence awards and other residence activities. Support and advise House Committees and Sub-Council leaders in planning, governance and conflict management. Act as liaison between Residence Affairs, Student Affairs and other University departments to ensure alignment of student-engagement initiatives. Analyse student feedback and programme data to recommend evidence-based improvements that strengthen residence culture and belonging.

Residence Administration and Student Support

Receive and process reports on House Committee operations and residence-leadership activities. Facilitate communication and documentation for disciplinary and student-support matters, in coordination with the Junior Legal Officer: Residences. Support transformation and diversity initiatives within the residence environment. Assist in crisis response and incident coordination in collaboration with Residence Heads and the Manager: Residence Management and Student Life. Contribute to budget planning and ensure compliance with procurement and financial policies during student activities.

Marketing and Communication Support

Oversee residence-life communication strategies and ensure accuracy of residence webpages and internal publications. Manage social-media content and digital engagement for residence programmes. Develop and execute marketing campaigns that enhance residence-life participation and student recruitment. Liaise with University departments (e.g. Institutional Advancement, Facilities Management, Security Services, etc.) and external partners to support residence-life visibility and reputation.

Supervision and Stakeholder Coordination

Supervise and evaluate student assistants, interns and contract staff supporting residence-life activities. Provide guidance to student-leadership structures and assume an acting role in the absence of the Manager: Residence Management and Student Life. Serve as a key contact point for internal and external stakeholders, ensuring effective communication and service delivery.

MINIMUM REQUIREMENTS:

A Bachelor's degree. At least 4 years of experience in coordinating structured/organised student life, leadership development, and programme management in a tertiary environment. Proficiency in MS Office, report writing, and document management systems. Experience in financial administration and budget control. Strong organisational and project coordination skills.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

Excellent interpersonal and communication skills. Strong administrative coordination and report-writing ability. Advanced computer literacy (Word, Excel, PowerPoint, and web/social media tools). Ability to manage multiple projects under pressure and adapt in a dynamic environment. Problem-solving and conflict-resolution skills. Financial and budgeting acumen. Customer service orientation with a student-focused and inclusive approach. Availability to work after hours and attend evening/weekend events as required.

ADDED ADVANTAGES AND PREFERENCES:

Relevant postgraduate qualification in a field related to Student Affairs, Higher Education or Leadership Knowledge of digital communication platforms and social media management. Experience in data analysis, evaluation and reporting on student engagement and programmes. Supervisory experience (interns, student assistants or teams).


PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.



The annual remuneration package will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.



Applicants are requested to apply online at www.up.ac.za and follow the link: Careers@UP.



In applying for this post, please attach:



A comprehensive CV; Certified copies of qualifications; Names, e-mail addresses and telephone details of three referees whom we have permission to contact.


CLOSING DATE: 22 October 2025



No application will be considered after the closing date or if it does not comply with at least the minimum requirements.



ENQUIRIES: Ms T Skosana, via email at tandiwe.skosana@up.ac.za for application-related enquiries, and Mr L. van Tonder, via email at lanche.vantonder@up.ac.za or LvT@up.ac.za enquiries relating to the post content.



Should you not hear from the University of Pretoria by 31 December 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to, candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information, including, but not limited to, qualifications, criminal record, credit record, and current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right not to fill the advertised positions