Job Description

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Job Advert Summary

To be responsible for the provision of leadership, coordination and support to the EMS Department, Administration Management, Finance Management (OPEX, CAPEX, R&R, Special Projects, Supplementary Budget (Moveable Assets), Periodic Maintenance Budget), Asset management, SAP Management, Maximo Management and Procurement monitoring by ensuring successful implementation of all budgets within schedule, annual planned budget, quality and in full compliance within Rand Water's policies and procedures. To manage and coordinate the daily activities in the compilation of charge-outs, budgets, invoicing, petty cash, forecasts and variance reports, administrational functions, procurement and with asset management. The incumbent will also be responsible for providing performance management support to the section. Assisting with the monitoring of the various sectional KPI's, performance tracking and projections.

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Minimum Requirements

Minimum Education: BCom Accountancy with 2- 3 yrs experience or National Diploma in Finance and Accounting with 4 yrs experience

Financial aspects of project monitoring and reporting with 2 years experience

SAP superuser status

Demonstration of leadership, business management skills and supervision.

Excellent computer literacy & practice in MS word, Excel, Power point (Office).

Extensive maximo experience.

A valid code EB driver's licence (code 8).

Asset management experience

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Primary Duties

Budget monitoring and reporting - Annual budget preparation, monthly and quarterly tracking and reporting, timeous movement of budget and forecasts. Assist and support with all aspects of contract budgets.

All related aspects of budgets to the department such as journals, charge outs, and petty cash transactions.

Processing of all transactions linked to any income activities such as contracts, charge outs and sales (plant and wood sales).

Monitor for correct allocation of budgets and expenses across all budgets.

Provide financial support to contracts especially capital project financial aspects (inclusive of project closure and all asset capitalisation related aspects).

SAP - as a superuser to be able to navigate and monitor all required finance related transactions in SAP. Assist and support EMS colleagues with SAP related problems and queries.

Invoices and receipting- to assist and ensure that all invoices and supporting documents are correct and correctly receipted within allocated time frames.

To ensure that all EMS assets are monitored, managed and reported on, at least six monthly. Allocation of agreed assets and monitoring of warrantees.

To ensure that all legislated, regulated and compliance instruction requirements as well as all related policies and procedures related to Financial accounting standards and systems are understood and complied with, within the department.

Regular engagements with Finance, SAP, Maximo and assets departments to ensure compliance and receive support.

Effective and timely gathering, capturing, storing and processing of data for all work done and managed.

Management of direct reports/staff in the team to ensure targets, Key Performance Indicators (KPI's) and department support is achieved and on time.

Timely and accurate completing and processing of all documents, transactions, minutes and reports to be produced by the section.

Tracking and Reporting of Financial related KPIs for the Performance Management System.

Support and compliance of the department, for all external and internal audit queries. Timeous response to audit Requests For Information and related submission of Management Comments to Audit Queries/Findings.

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Knowledge

Financial compliance.

Assets management.

Financial transactions.

SAP super user

Maximo transactions

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Skills

Sound finance management.

Sound administrative ability.

Sound Best Practice skills.

Quick learner able to create and apply ideas.

Manage multiple relationships

Excellent verbal, negotiation and adaptability skills

Able to lead a team.

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Attitude

Customer service

Innovative

Team Player

Professional

Self-motivated

Practical

Creative

Very organised

Focussed on service delivery