Job Description

This job can be done part time as long as you can work 60% of hours. Patterns we would consider:

• 4 days per week
• 3 days per week
• 5 days on shortened hours (e.g. to match school hours)

Career
Company Secretary needed with high attention to detail with a primary focus on formal meeting, but also a varied role supporting some executive functions. You will support Atomos meeting its corporate governance requirements with accurate minutes, and outside of this provide support with procurement and supply chain oversight. This is a great opportunity to carve out an enjoyable hybrid role supporting very down-to-earth senior stakeholders of our UK based Financial Services firm.
About the role
Prioritising Company Secretariat duties (formal minute taking), this role will also take on oversight and management of procurement (contract tracking, ensuring break clauses are not missed, etc...). It is important you have a view on governance duties, such as what formal minutes look like, we can then teach what's needed in to support us on procurement oversight within the firm (essentially tracking management of contracts and renewals, not the negotiation of contracts which is carried out by the business line). This person will be our go to on what good looks like both in corporate governance and also contracts.
Accountabilities

• Governance & Compliance

• Remotely minute Board, Executive Committee, and governed meetings.
• Support the scheduling and coordination of Board and Committee meetings.
• Coordinate and distribute Board and Executive packs, ensuring timely distribution of high-quality materials.
• Maintain governance documentation including terms of reference, action logs and registers of interests.

• Company Secretary Duties:

• Maintain company records, including registers of members, directors, and secretaries.
• Filing of annual returns and other statutory documents with regulatory bodies.
• Fulfil requests for items from Companies House (e.g. certificates of good standing)

• Procurement Duties:

• Manage our tracking of contracts and ensuring all departments consciously renew or cancel contracts to manage our budgets effectively.
• Manage the company's insurance policies and legal obligations.
• Support due diligence processes and governance for the new onboarding of new suppliers.
• Ensure procurement records are auditable.
• Collaborate with finance, the leadership team, and the CEO to ensure procurement needs are managed.

Skills and Experience

• Experience taking board-level quality minutes with a high degree of accuracy.

• Prior experience of a company secretarial role at a medium sized firm.

• It is preferred if you have supported a UK firm in a professional capacity.

• Understanding of UK corporate governance best practices.

• It is preferred if you have prior experience in a hybrid role, or an interest in doing things outside of Company Secretariat (e.g. a team first mentality).

• If you have experience working in a financial services environment then your CV goes to the top of the queue (e.g. investment management, wealth management, banking, or insurance).

• Tech savvy - we manage procurement using "SmartSheets".

• High attention to detail and ability to manage multiple priorities.

• Ability to manage sensitive information with discretion.

Our agile working environment means you may engage in various tasks and projects, which keeps work interesting and you get to develop and grow.