Job Description

Remuneration: Above average market related basic salary + incentive + standard benefits
Purpose Of The Job:
Flagship Commercial and Passenger vehicle dealership situated in Boksburg urgently require Commercial Vehicle Office Manager / HR, to join their impressive team of top achievers from the motor industry.
If you are planning on enhancing your career and being part of a new and exciting venture apply today.
Only TOP OF THEIR GAME candidates should apply!
Responsibilities:
Managing Day-to-day operations

• Overseeing the day-to-day operations to ensure smooth running of the administrative office

Managing staff

• Managing office staff as well as the Human Resources function of the company. Managing the Performance Appraisal Processes, ensuring line managers and supervisors do quarterly and financial year end Appraisals timeously and collating Final Appraisals. Forms part of the Remuneration Team (Consisting of DP, GM & OM that evaluates staff Performance Appraisals to determine annual salary increases and annual bonuses. Also responsible for ensuring Compliance with the Dealerships Disciplinary Code of Conduct & Grievance Procedure Manual

Ensuring compliance

• Ensuring that the dealership and complies with the dealerships finance policies, Occupational Health & Safety, Labour legislation, the Groups GR policy

Communicating

• Communicating with customers, contractors, service providers, and third-party vendors, resolving disputes and escalating to GM or DP where required

Preparing financial statements

• Oversee the preparation of financial reports and liaise with external auditors for final annual financial statements preparation

Scheduling

• Scheduling meetings

Ordering supplies

• Ordering office supplies, monitoring and managing office supplies, office equipment and equipment maintenance

Occupational Health & Safety
Responsible for ensuring compliance with the OH&SA, ensuring the training and certification of:
- Safety Representatives
- Safety Officers
- First Aiders
- Fire Wardens
Maintaining

• Ensuring that maintenance of dealership assets (company vehicles, office equipment and machines etc.) are maintained according to their service guidelines. Licenses are paid timeously. Routine maintenance to premises to be scheduled as required. Large maintenance issues should be first referred to either the GM or DP

Organizing

• Organizing filing systems, ensuring that the safekeeping of records and confidentiality are maintained

Tracking systems

• Tracking systems for bookkeeping, paperwork filing, office supplies, and other office management tasks like keeping personnel files up-to-date and filed. Tracking staff leave (annual, special, medical and maternity)
• Office managers should have strong organizational skills, time management skills, and the ability to multitask and prioritize. They should also have good verbal communication skills and problem-solving skills

Requirements:

• Minimum of 3-5 years in same or similar role as Office Manager / HR with experience in a Commercial Motor Industry environment
• Excellent understanding of automotive trucking industry
• Commercial Vehicle experience ESSENTIAL!!!

Please note only candidates with the required experience will be contacted and considered. If you are not contacted within 14 days from application, kindly consider your application as unsuccessful.
Applications will only be considered from candidates who meet the specified criteria as per the job spec. If you do not meet the requirements, Select Motor Recruitment reserves the right not to respond to your application.
Applications should be submitted no later than Thursday 20 March 2025.
For more information please contact:
Debbie Penrose