Job Description

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Job Title: Commercial Real Estate Finance Manager
Job Type: Full-Time Contractor
Location: Remote 100%
Working Schedule: Monday through Friday, 9 am - 6 pm CT
Compensation: 3,000 - 4,000 USD (DOE)
About HireHawk
At Hirehawk, we connect top global talent with high-performing U.S. companies. Our focus is on finding exceptional professionals who bring both expertise and drive to every role. We're passionate about helping candidates grow their careers while supporting our clients with reliable, remote-ready talent that makes an impact from day one.
About the Opportunity
We're looking for a proactive, detail-oriented, and highly organized Commercial Real Estate Finance Manager to support the day-to-day functions of a successful, growing commercial real estate private equity firm. This fully remote role reports directly to the Owner and touches multiple areas of the business, including finance, property operations, investor reporting & communications, deal support, and executive assistance. The ideal candidate is a self-starter who thrives in a fast-paced environment, can effectively manage multiple workflows, and is fluent in U.S.-based real estate business practices.
Core Responsibilities
Finance & Accounting Support

• Track rent collections, monitor weekly delinquency reports, and follow up with property managers and tenants
• Review property-level financials, flag discrepancies, and help identify trends or issues
• Based on portfolio-level cash flows, provide recommendations on quarterly investor distributions, process wires, and track investor distribution logs
• Monitor outgoing cash flow, vendor invoices, and operating expense tracking
• Coordinate with accountants to ensure timely tax prep, filings, and K-1 distribution
• Maintain internal tracking of capital calls, loan payments, escrow balances, and interest reserves

Investor Communications & Document Management

• Draft investor updates, distribution memos, capital calls, and recap emails using standardized templates
• Maintain a secure and organized repository of investor records, including K-1s, subscription docs, wire instructions, and historical distributions
• Format and send clean, professional investor-facing materials as PDFs and tracked emails
• Onboard new investors and update internal CRM or cap tables as needed

Deal Support & Underwriting Assistance

• Gather property comps, operating data, and market research for underwriting purposes
• Assist in building or updating financial models for new acquisitions or refinancings
• Track deal timelines, escrow milestones, and key deliverables across acquisitions, dispositions, and construction projects
• Prepare summaries, charts, and slides for internal investment review or external investor presentation

Admin & Executive Support

• Maintain detailed digital filing systems for all company entities and properties, including leases, loans, legal documents, and tax materials
• Monitor and manage workflows across tax prep, investor distributions, property renewals, and compliance items
• Draft clear and professional communications, memos, and follow-up emails on behalf of the principal
• Build and manage task tracking systems (Notion, Google Sheets, or Asana) for recurring responsibilities
• Create, manage, and maintain internal SOPs for key recurring processes such as distributions, rent tracking, entity formation, and investor reporting

Requirements:
Must-Haves for This Role

• Fluent in English (written and verbal), with strong communication and follow-up skills
• 7+ years of experience working with U.S.-based clients in real estate, property management, accounting, or operations, including hands-on experience in real estate private equity with a strong understanding of investor reporting, capital distributions, and related financial processes.
• Advanced knowledge of real estate financial statements, rent rolls, and ledgers, and investor workflows is a strong plus
• Proficient in Google Workspace (Sheets, Docs, Gmail, Calendar), Excel, PDF tools, Slack, and cloud-based file systems (Drive, Dropbox)
• Highly organized, detail-oriented, and able to prioritize independently
• Reliable internet connection and ability to work Central time business hours
• Trustworthy, discreet, and comfortable handling confidential business and financial information

Nice-to-Haves for This Role

• Familiarity with AppFolio or experience using property management software

Benefits:

• Competitive compensation: 3,000 - 4,000 USD (DOE)

• Access to a $200k+ perk marketplace with instant discounts on 150+ services
• Access up to 50% of approved earnings before payday (no credit checks or fees)
• On-time, in-currency pay