Job Description

A well-established commercial real estate business with twenty years of proven success in the market is seeking a passionate and driven individual to join our property management team.



Specialising in retail, office, and mixed-use properties, we are looking for a proactive, results-oriented individual with strong problem-solving skills and technical insight. The ideal candidate will be capable of working independently while providing detailed reporting to the property manager.



Responsibilities

Work closely with the property manager and property administrators

Manage a property portfolio consisting of retail, industrial, and mixed-use properties

Handle correspondence with tenants relating to daily activities and planned maintenance

Manage security, cleaning, refuse, and other soft services

Schedule and manage routine maintenance and repairs (electrical, fire, mechanical, plumbing, building structure, and related equipment)

Conduct routine facilities inspections

Submit building inspection reports

Report on all repairs and maintenance, and outsourced activities, and take appropriate action

Maintain building compliance records, maintenance logs, and servicing certification in line with building regulations

Ensure assets are fully maintained according to the maintenance plan and associated budgets

Manage and coordinate up-to-date maintenance and service schedules

Respond to reactive maintenance issues timeously

Coordinate and report on contractor SLA performance

Project manage, supervise, and coordinate outsourced contractor works

Arrange and motivate repair and maintenance quotations and invoices for approval by the facilities head

Liaise with the property administrator and property manager to ensure timely closure and completion of job cards

Continuously identify opportunities for improvement in FM operations

Ensure health and safety compliance in accordance with the Occupational Health and Safety Act, and address risks immediately

Identify and action non-compliance risks

Assist with compiling the annual preventative maintenance schedule

Be available for critical maintenance issues after hours when required



Experience and qualifications

Diploma or degree in property studies, facilities management, or a related field

Experience in a building or facilities management environment with a strong technical focus

Ability to develop and maintain sound relationships with tenants, landlords, and contractors

Understanding of all aspects of building management, including hard and soft services

Experience in obtaining quotes and managing contractors

Experience with ticket management software is beneficial



If you fit the brief, please send your latest CV, including references, to careers@swindon.co.za .