Job Description

COMMERCIAL PORTFOLIO ADMINISTRATOR

Type

: Full-Time

Salary:

Rneg based on skills and experience| Market-Related

Based at Head Office in Highlands North, Johannesburg.

We are looking for a proactive and detail-oriented individual to join our property management team.

If you thrive in a fast-paced environment, have exceptional organisational skills and enjoy delivering excellent service, we'd like to hear from you.

Key Responsibilities

Manage a portfolio of commercial properties, ensuring smooth day-to-day operations. Administer leases: drafting, renewals, terminations and compliance checks. Manage rental arrears, debt collection and tenant breaches. Liaise with tenants, caretakers and contractors. Coordinate maintenance requests, inspections and repairs. Maintain accurate property and tenant records. Prepare reports, letters and documentation as required. Keep vacancy schedules and registers updated.

Daily / Weekly Focus

Rental arrears follow-up and arrears letters. Loading leases, renewals and ad hoc charges. Updating spreadsheets and property schedules. Assisting with tenant queries, relocations and permissions to occupy/vacate. Allocating parking bays and arranging biometric registrations.

Monthly Focus

Exit inspections, final account calculations and deposit refunds. Preparing vacancy lists and meter reading checks. Ensure accurate monthly rental billing and recoveries. Sending welcome packs and lease copies to new tenants.

Requirements

Matric (Grade 12); Property related qualification and/or valid FFC preferred. 3-5 years' experience in commercial property administration/management. Strong knowledge of SA property legislation. Proficient in property management software (WeConnectu RAMS and RedRabbit advantageous). Valid driver's licence and own transport.

Skills & Competencies

Excellent administration and time management. Strong communication and problem-solving skills. Customer service driven with attention to detail. Proficient in MS Office (Word, Excel, Outlook).
Job Types: Full-time, Permanent

Application Question(s):

Are you willing to be available after hours to respond to messages on the Whatsapp Group regarding critical/time sensitive issues?
Experience:

Commercial Property Management: 3 years (Required)
License/Certification:

Fidelity Fund Certificate (Required)
Work Location: In person