Job Description

Are you a detail-oriented individual with a knack for effective communication and organizational skills? We are seeking a dynamic Commercial PM / Debt Collector to join our team and take charge of various responsibilities in the realm of property leasing and management. The ideal candidate should possess:

• Proficiency in computer skills, particularly in Microsoft Office applications.
• Fundamental comprehension of legal procedures associated with rental collection.
• Basic knowledge of accounting principles
• Familiarity with the Debt Collectors Act

Required Competencies:

• Effective written and verbal communication skills
• Friendly and approachable demeanour
• Proficient time management abilities
• Capacity to perform under pressure
• Skill in delegating tasks to different departments
• Strong leadership qualities
• Outstanding organizational skills
• Meticulous attention to detail
• Ability to collaborate within a team setting
• Adaptability to change
• Possession of a driverxe2x80x99s license and personal transport
• Grade 12 - Matric

The responsibilities for the Commercial PM / Debt Collector, summarized but not limited to, encompass:

• Leasing Process:
  • Obtain signed mandates with supporting documents as per FICA regulations.
  • Negotiate acceptable rental rates with landlords on a per-square-meter basis.
  • Ensure thorough familiarity with the logistics of buildings, premises, or units.
  • Advertise available properties to attract potential clients.
  • Arrange viewings for interested parties.

• Application Processing:
  • Collect completed application forms with relevant supporting documents adhering to FICA guidelines.
  • Process applications and discuss qualifying tenants with property owners.
  • Conclude lease agreements with approved tenants.

• Property Management:
  • Arrange ingoing inspections with landlords and tenants.
  • Ensure rentals align with the terms of lease agreements.
  • Review monthly debtors' statements and oversee effective credit control.

• Administrative Duties:
  • Manage the property employees' contracts, certified ID copies, and bank statements.
  • Administer staff loans and manage leave requests.

• Financial Oversight:
  • Review and authorize payment of approved invoices.
  • Maintain recurring payments and review the Municipal Payments Master Schedule.
  • Ensure the accuracy of descriptions on Unibase and oversee Z account cleanup.

• Communication and Documentation:
  • Liaise with HR on labour-related issues.
  • Manage client email conversion and statutory documents on Qdocs.
  • Correspond with property owners and ensure document availability to relevant parties.
  • Oversee archive management and handle emails and phone calls.

• Meetings and Reports:
  • Attend meetings with landlords and tenants upon request.
  • Process notices, circulars, and ensure timely management fee increase notifications.
  • Approval of payroll 09 reports.

• Financial Controls:
  • Review funded balances and ensure the use of the approved chart of accounts (GL Codes).
  • Reconcile municipal accounts and manage creditor reconciliation.
  • Conduct Unibase clean up and oversee Qdocs management.

• Collections Activities:

• Collection of outstanding levies/rentals through effective communication via SMS and phone calls.
• Implementation of demand letters through electronic and postal channels.
• Handling the Notice to Cancel Lease process and confirming lease cancellations.
• Coordinating the handover of accounts to attorneys for collection.

• Collection Administration:

• Reconciliation of accounts, ensuring accuracy in the identification and allocation of payments.
• Thorough review of the unallocated list to address any discrepancies.
• Allocation of payments and addressing client queries promptly.
• Preparation of journals for DCA reversals and providing accurate figures for statistical reports.
• Facilitating the blacklisting process.

• Debt Collection Recoveries:

• Initiating debt collection recoveries as needed, ensuring daily diligence in the process.

Please feel free to provide referrals, if you know of anyone who suits the criteria. Suitable applicants can send their detailed CV to ctrecruitment@trafalgar.co.za