Commercial Litigation Legal Secretary

Johannesburg, Gauteng, South Africa

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Duties & Responsibilities

Dictaphone and copy-typing of a wide range of legal documents
Formatting, compiling, and typing pleadings, notices, and legal correspondence
Effecting and verifying amendments to legal documents
Preparing and organizing client, counsel, and resource files
Diary management and administrative support for multiple legal professionals
Handling telephone calls, messages, and general office administration
Preparing billing memos, pre-bills, and liaising with the accounts department
Managing debtors in coordination with accounts
FICA administration and follow-up
Coordinating with clients, counsel, presiding officers, experts, and service providers
Organizing travel logistics including flights, accommodation, transfers, and bookings

Requirements

Minimum of 5 years' experience as a legal secretary (litigation focus)
Strong proficiency in Microsoft Word (2010+) and Excel
Experience using Aderant Expert (CMS) and FileSite systems
Matric is essential; legal secretarial diploma or paralegal qualification is advantageous, but highly preferred
Exceptional organisational and multitasking abilities
Strong written and verbal communication skills
High attention to detail and ability to work under pressure
Confidential, reliable, punctual, and proactive
Strong client relationship and time management skills

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