Job Description

Contact person for this position:
Amori Prinsloo
Website:
Our client is looking for the expertise of a Cold Store Supervisor to join their team.
POSITION PURPOSE:
To execute the cold store operations plan, supervise the cold store day-to-day operations, health & safety, compliance with food safety by investing in own personal development, and supervising direct reports.
KEY PERFORMANCE AREAS/OUTPUTS/RESPONSIBILITIES

• Execute the cold store operations plan
• Adhere to all the policies and procedures
• Supervise the cold store day-to-day operations
• Supervise direct reports
• Supervise the health and safety of the cold store
• Invest in own personal development
• Compliance with food safety

QUALIFICATIONS

• Grade 12
• Preferred: NQF level 5 Higher certificate in supply chain, and/or distribution logistics and/or commerce
• Minimum: 3-5 years' experience in a Supervisor role or similar within the food industry.
• Preferred: More than 5 years' experience in a supervisor role or similar within the food industry.

TECHNICAL COMPETENCIES/KNOWLEDGE

• Understanding of the Health and Safety Act
• Understanding of mobile racking operating functions
• Basic technical understanding of equipment (material handling)
• Understanding of basic maintenance
• Knowledge of hazardous materials spills such as oil, acid, and product spills
• Understanding of Warehouse and Food Safety Management Systems
• Knowledge of proper handling and disposal of hazardous materials in accordance with DAFF regulations
• Understanding of cold chain process and procedure requirements
• Basic technical understanding of equipment (material handling)

SKILLS

• Supervisory and Leadership skills
• Inventory controls and proper stock management skills
• Reporting skills
• Picking system and procedure experience
• MS Office on a basic level
• Safety Management skills
• Heavy Movement Equipment Maintenance
• Keep focused under pressurised situations

LEGAL REQUIREMENTS

• Valid driver's licence
• Passed criminal checks

ACTIVITIES/PROCESS/STEPS
EXECUTE THE COLD STORE OPERATIONS PLAN 1.

• Provide input to the Cold Store operations plan when required.
• Supervise and co-ordinate the loading and unloading of products and ensure the efficient handling of products thereby reducing damages.
• Supervise all distribution services including receiving, storing, transporting, handling of damaged/returned products, maintenance, and administrative activities.
• Supervise the administrative functions including issuing vouchers and invoices.
• Supervise effective pallet control and the reduction of losses/breakage.
• Supervise the efficient turnaround time of all deliveries and that service standards are met.
• Assist with quarterly stock takes, when required.
• Assist with stock queries and customer requirements (verify plant number on product or taking pictures for verification).
• Provide management information (reports) and feedback to the Direct Manager on request.
• Follow all food safety and quality compliance guidelines that have been communicated through training and/or documentation by the Food Safety and Quality department.

SUPERVISE THE COLD STORE DAY-TO-DAY OPERATIONS

• Do final check for all paperwork with drivers/customers and ensure that all products are properly counted and accounted for.
• Supervise the orderly stacking of products daily.
• Supervise the picking and staging of outbound products and ensure the highest possible levels of productivity are maintained daily.
• Supervise that customer orders are picked correctly and dispatched in a timely fashion within cost levels daily.
• Supervise the efficient operation and utilisation of all cold store equipment daily.
• Supervise daily that all inbound (received) and outbound (dispatched) products are accurate and correspond with the relevant paperwork and are free of damage.
• Supervise the efficient and safe operation of equipment daily.
• Rotate products as and when required.
• Assist in conducting cycle counts daily.
• Maintain a clean, neat and orderly work area daily.
• Attend all cold store meetings when required.
• Supervise that products can be located effectively, update and maintain the product locator system.
• Maintain and monitor the space layout and utilisation plan to meet prescribed cost, service and company standards.
• Assist with the control and directing of all transportation into and out of the cold store when required.
• Supervise and provide support and guidance for Picking Supervisor, ensuring that the correct cases and quantity are picked, loaded and dispatched.
• Verify truck and product temperatures - ensuring Cold Chain is maintained ongoing.
• Ensure paperwork is processed accurately and promptly.
• Manage and control shrinkage.
• Provide management information (reports) and feedback to the Direct Manager on request.

SUPERVISE THE HEALTH AND SAFETY OF THE COLD STORE

• Supervise the safety of all personnel, equipment, and property daily.
• 2Assist n maintaining the security of the cold store daily.
• Report all work-related injuries of Employees immediately according to the Injury on Duty (IOD) process.
• 4Ensure immediate medical attention are provided to an injured Employees when necessary.
• Attend health & safety meetings when required
• Submit health & safety minutes of the meeting to the direct manager after the meeting.
• Supervise compliance with OSHA regulations ongoing:
• Keep equipment and tools in designated areas
• Schedule the cleaning of equipment
• Supervise the cleaning of the cold store, restrooms, offices, and other areas,
• Maintain strict rodent and pest control, and
• Ensure compliance with the appropriate government regulations.
• Follow up that checklists are being captured daily.
• Ensure all staff adhere to the requirements of PPE.
• Provide feedback and reports to the Direct Manager on request to guide the Health and Safety activities.

COMPLIANCE WITH FOOD SAFETY

• Follow all food safety and quality compliance guidelines that have been communicated through training and/or documentation by the Food Safety and Quality department.
• Inform management should non-conforming products be identified such as broken boxes, damaged pallets, etc.
• Ensuring Product dispatched and received as per the product temperature requirements as communicated through the training.
• Ensuring operations is carried out in a food safe manner.
• Ensuring product integrity is maintained while product is in possession at Sno-Link.
• Ensure Appropriate and clean PPE is used throughout employ.
• Ensure hygiene code of conduct is followed as stipulated by the company.

SUPERVISE DIRECT REPORTS

• Provide input to the long, short- and medium-term manpower planning and provide Direct Manager with the necessary information.
• Optimise direct report's productivity by supervising and measuring their performance.
• Provide ongoing feedback, instruction & development guidance to help others excel in their current or future responsibilities.
• Provide input to ensure that direct reports are effectively recognised and rewarded in line with organisational practice and governance.
• Share and transfer product, process, and systems knowledge to Direct Reports.
• Ensure achievement of own performance objectives.
• Ensure that all direct reports have signed position profiles, performance agreements/contracts and reviews by participating in profiling sessions and conducting performance agreements/contract and reviews for Direct Reports.
• Put together action plans to address poor performance.
• Ensure all direct reports are adequately trained.
• Responsible for the overall management of the Employee Lifecyle:
• Interview candidates/internal applications
• Arrange for the onboarding of Employees
• Discipline Employees where necessary (Human Resource) will facilitate the process and provide the necessary documentation and arrange for Disciplinary Hearings when required).

Area: Clairwood, Durban
Salary: R 22 500 CTC
Job Features Job Category FMCG
Salary R 22 500 CTC
Commencement date ASAP
Location Clairwood, Durban
Contact type Permanent