Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.

Duties and responsibilities:

• Coordinate the Academy's project activities, deliverables, resources, equipment, and information for effective execution of the project outcomes.
• Translate the project purpose and scope into doable actions and set timeframes.
• Liaise with stakeholders to identify and define requirements, scope and objectives.
• Assist internal project leaders with scheduling and the management of projects.
• Assist with the preparation of budgets for the projects and reporting.
• Analyse project risks, opportunities and mitigations.
• Oversee project financial procurement management processes.
• Monitor and manage project statuses by handling any project-related issues that may arise.
• Act as the point of contact and communicate project status to all stakeholders.
• Report to the Director: Academy for Multilingualism.

Inherent Job Requirements:

• A bachelor's degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 or a three-year national diploma on NQF Level 6 in Project Management or Financial Accounting or related fields.
• A minimum of three (3) years relevant working experience relating to the duties and responsibilities.

Recommendations:

• Honours Degree or equivalent qualification in Project Management or Financial Accounting or related fields on NQF level 8.
• One-year experience in a higher education environment.
• Three (3) years' experience in project coordination or management, from conception to delivery.
• 3 years proven work experience as a project coordinator or similar role.

Competencies

Key Competencies:

• Results oriented.

- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to be reliable, responsible, dependable and to fulfil obligations.

• Strategic thinking.

- The ability to deal with several activities at a time.
- The ability to be creative and open-minded when addressing work issues.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.

• Leading.

- The ability to lead, take charge of situations, and offer opinions and directions to others.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building coalitions

- The ability to interact with others and establish personal connections with people.
- The ability to make decisions through consultation, collaboration, and working with close supervision.

Required Documents

Please ensure all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
*Certified copies must not be older than 6 months

• A detailed curriculum vitae and cover letter;
• Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
• A certified copy (not older than 6 months) of your identity document (ID);
• Proof of registration with a Professional Body (if applicable);
• A copy of your driver's license (if applicable).
• A service record of your current employer / last employer (only applicable to external applicants).

Assumption of duties:
1 October 2023 or as soon as possible.

Closing date:
27 August 2023

Salary:
The salary is available on request.

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:
For enquiries, please feel free to contact me at 051 401 9813 or email at PhokaR@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9848 / 9810 / 9814/ 2979 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : https://ufsacza.sharepoint.com/:b:/r/sites/supportservices/hr/Employment Equity/EEA13_EE Plan UFS 1 March 2022 (003).pdf?csf=1&web=1&e=TjtoXH

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

University of the Free State