Job Description

Executive Assistant / Chief of Staff Support
Location: Remote (Preference: South Africa, EST alignment)
Hours: 8:00 AM - 5:00 PM EST
Salary: $2,000 - $3,000/month (depending on experience)
About the Role
Our client is seeking a highly skilled Executive Assistant / Chief of Staff Support to provide direct support to the CEO while also driving operational execution and project management across the business.
This hybrid role blends high-level strategic support with day-to-day administrative excellence. You will manage critical functions such as executive communications, calendar management, and travel logistics, while also leading cross-functional initiatives, managing projects, and ensuring seamless business operations.
The ideal candidate is proactive, highly organized, and tech-savvy, with strong problem-solving skills and the ability to act as both a trusted advisor and a reliable operator.
Key Responsibilities
Executive Support (50%)

• Manage CEO's inbox, calendar, scheduling, and travel arrangements.
• Prioritize communications, draft responses, and ensure timely follow-ups.
• Maintain confidentiality and discretion in all matters.
• Prepare briefing materials and ensure the CEO is fully prepared for meetings.

Operational & Project Management (50%)

• Lead and manage key projects, ensuring tasks are delivered on time and aligned with strategic objectives.
• Leverage project management systems (e.g., Monday.com) to track workflows and coordinate with team members.
• Identify operational gaps, propose solutions, and support implementation.
• Work closely with leadership to ensure initiatives are executed effectively.
• Use AI and digital tools (e.g., Claude, Perplexity, ChatGPT) to streamline research, reporting, and workflow efficiency.

Qualifications & Skills

• Proven experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting senior leadership.
• Strong project management and organizational skills with the ability to manage multiple priorities.
• Exceptional written and verbal communication skills in English, with a clear and professional accent.
• High degree of discretion, judgment, and emotional intelligence.
• Advanced proficiency in productivity tools (Google Suite, Microsoft Office, CRM/project management platforms).
• Tech-savvy and comfortable learning new digital tools, including AI platforms.
• Ability to work U.S. Eastern Time Zone hours (8am-5pm EST).

What We're Looking For

• Strategic partner who "gets it," "wants it," and has the "capacity to do it."
• A proactive, solutions-driven individual who anticipates needs before they arise.
• Strong interpersonal skills - empathetic, supportive, and professional in all interactions.
• Someone who thrives in a fast-paced environment while maintaining accuracy and attention to detail.

Why Join Us?

• Opportunity to work directly with a CEO on high-impact initiatives.
• Hybrid role offering both strategic influence and hands-on execution.
• Be part of a growing, dynamic team with global exposure.
• Competitive compensation with room for growth for exceptional performance.

Skills Required