Job Description

LOOKING FOR STELLAR TOP CANDIDATESPosition: Executive Assistant
Working Hours: Full-Time | Mon-Fri 9:00 am - 5:00 pm CDT
Salary: $1000 - $1200
Search: South AfricaAbout the Client:Food isnt just about eatingxe2x80x94its about feeling connected. To the people at the table, to the ingredients on the plate, and to the hands that made it possible. But somewhere along the way, that connection started to fade.We believe food should feel personal. Not mass-produced, not rushedxe2x80x94just real meals made with care. That means sourcing the best ingredients we can, working with producers who share our values, and always prioritizing quality over shortcuts.About the Role:We are seeking a proactive and highly organized Executive Assistant to support the Executive Chef and Owner of a personal chef business; areas of focus are weekly meal plans and in-home private events. This role demands someone who thrives in an environment with little oversight, a creative environment and can manage both professional and personal responsibilities with precision. Experience in the culinary or hospitality industry is a plus. A strong grasp of social media support and digital organization is essential i.e. Google Workspace..Role Responsibilities:Calendar Management:

• Maintain and organize the Executive Chefs calendar, scheduling tastings, kitchen meetings, events, and personal appointments across two calendars.
• Coordinate with clients, vendors, media contacts, and restaurant staff.
• Manage last-minute customer menu changes with flexibility and professionalism.

Document & Workflow Management:

• Prepare, format, and proofread menus, presentations, proposals, and internal documentation.
• Organize and maintain electronic files (recipes, event plans, supplier details) using Google Suite.
• Manage workflows, reservations, event prep timelines, and team coordination.

Ordering and Forms:

• Manage consistent weekly meal plan menu releases, client lists, and xe2x80x98campaign emailers.
• Lots of transferring of information through Google Forms, Google Docs, Google Sheets, etc.
• Prepare service agreements and event contracts as required.

Social Media Support:

• Assist in managing the chefs professional social media accounts (Instagram, Facebook, etc.).
• Help curate, schedule, and post content that aligns with the brands aesthetic and voice.
• Track engagement, respond to messages, and coordinate with media partners or influencers.

Communication:

• Serve as a point of contact for clients, media, partners, and internal team members.
• Draft professional emails and correspondence on behalf of the Executive Chef.
• Handle sensitive and confidential communications with discretion.

Event & Special Project Support:

• Assist in planning and coordinating pop-ups, guest chef events, and special culinary projects.
• Help manage logistics, RSVPs, guest lists, and day-of coordination virtually.
• Support personal tasks and errands as needed.

Requirements:

• Has a minimum of 2 years of experience as an Executive Assistant, preferably with experience supporting a high-profile individual or in hospitality/culinary environments.
• Has proficiency in Google Suite (Docs, Sheets, Drive) and Asana or other project management tools.
• Familiarity with Canva and Instagram/Facebook tools, Mailmeteor, Metricool
• Excellent organizational and multitasking skills, with a high attention to detail.
• Strong written and verbal communication skills.
• Long-term commitment with increasing hours

Attributes:

• Professional, discreet, and highly adaptable.
• Tech-savvy, creative, and quick on their feet.
• A genuine interest in the culinary arts or fine dining is a plus.

NOTE: We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

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