Job Description

Description

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The Centre Administrator will ensure all administration with regards to documentation is executed correctly according to process documented for the department and to also ensure that the procurement of goods and services is done per prescripts.

Responsibilities

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Administrator:

Assist the People department by fully completing the requisition forms, notification of termination forms and employee appointment approval forms for vacant position and exiting employees. Assist the People department with engagement documents ensuring that they are signed by all new starters and filed accordingly. Keep up-to-date employee files and notify the People department of any employee changes for filing. Send the payroll register on the fifth of every month along with the fixed term contract and maternity leave spreadsheet to the People department. Collect and submit payroll/maternity leave supporting documents such as sick notes and maternity doctor notes to the People department and file them in the employee files. Manage venue bookings for the centre and arrange transport for staff as and when needed. Collect receipts of all goods bought using petty cash and capture the data on a spreadsheet to ensure that all monies are accounted for. Receive the allocated petty cash from the Operational Manager as and when approved. Request a quotation from the supplier, load it on sage, send the purchase order to the supplier for goods to be supplied as per the requests. Attach the tax invoice along with the goods received noted (GRN) onto sage for payment. Constantly submit supplier statements to Finance as and when proof of payment is needed by the supplier.

Program Support

Receive Ignite annual beneficiary registration payments from the parents during the programme's registration open window. Guide parents to deposit the registration money to the organisation's bank account and collect deposit slips and issue out the receipt slips from the centre as confirmation of money received. Request un-allocated fees from finance in order to ensure that monies have been accounted for and properly allocated to all beneficiaries. Once-more ensure that all monies received match the number of beneficiaries registered into the programme and file all supporting documents. Partake in weekly programme meetings to be inundated with any assistant needed from them. Receive stationary list from each programme and submit to procurement for ordering and delivery. Order cooking gas once a month. Order fruits and veggetables once a week. Order cooking ingredients on a weekly basis as per the centre menu requirements. Collate the programmes' monthly expenditure and send the report to the programme managers and Centre Lead.

Staff Management:

Conduct the staff meetings as and when needed. Coordinate training needs of subordinates through the People department.

Requirements

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Qualifications and Experience:

Matric (Grade 12). A relevant certificate in Administration and/or Finance Management (Advantageous). Minimum of 4 years relevant Administration experience. A valid driver's licence (preferred).

Required Skills:

Computer Literate (MS Office Packages). Written and verbal communications skills. Great attention to detail. Administration skills. Planning and organizational skills. Time management. Financial management.

Behavioural Competencies:

Passion for community work and love for children. Ability to work in a fast-paced environment, proactive and takes initiative, working well with minimal supervision. Advocate / ambassador for the organization. Ability to work independently and as part of a team. Commitment to deliver high quality work.


Afrika Tikkun is an equal opportunity employer. This position can accommodate an individual with a disability, we encourage individuals from designated groups to apply.