Job Description

One Africa's largest fast-moving consumer goods retailer has a vacancy for a Buyers Assistant who MUST have previous experience within a retail buying environment.

You will assist the Buyer with effectively capturing buying-related data on the buying system. Handle all captured data-related queries from customers, suppliers, and stores through the efficient and effective execution of all operational and administrative functions related to the buying process.

Key responsibilities include:

• Capturing buying-related data on the system Placing orders, processing purchase orders and invoices Handling administrative and data queries from vendors, suppliers, DC's, and stores Quality checking all information inputted and captured.
• Filing of documents/information.
• Capturing of data accurately and timeously.
• Requesting supplier and store performance reports from systems as requested by Buyers Resolving store queries (via e-mail and telephonic) professionally and accurately.
• Providing a secretarial service to Buyers.
• The role works collaboratively with the Buyer and Buying team to ensure commercial targets are met and requires a highly organized and detail orientated individual with good energy and drive to deliver on expectations and get things done.

• Verbal and written Communication Skills
• Computer literacy - GSuite and SAP
• Retail Administrative Skills -
• Data Capturing
• Excellent attention to detail
• Problem Solving Skills
• Fluent in English and Afrikaans

• Ensure correct cost is loaded on DC to enable the Planner to order stock.
• Determine/extrapolate the correct pricing for different units of measure so that the correct pack size, cost, and unit sale price on supplier vendor number are accurately loaded.
• Quality check cost and sales price loading after Buyers and Planners set up clusters (group per brand and store size/layout module), immediately correcting any errors identified.
• Capture and load retail prices ensuring a high degree of accuracy and meticulousness.
• Timeously resolve store queries raised as incidents (e.g., DC misspeaks, supplier barcode irregularities) and range / derange as appropriate.
• Facilitate and support Checkline with consumer queries, (e.g., stock availability and placing orders), arranging IBTs as required.
• Maintain accurate, timeous loading of newly listed products on SAP Buying as approved by the Buyer.
• Inform DC Planner of new products and provide them with ties and highs as provided by supplier listing form/master data. Set flags on the system to range/list products at the store level.
• Liaise with Replenishers to ensure orders are placed and to relay Buyers' delivery dates.
• Timeously capture deranging and markdowns.
• De/link items from DC after items have been discontinued from supplier/no longer viable for exports.
• Maintain up-to-date and accurate filing of invoices, costing documents, new article forms, and update documents per supplier.
• Generate comprehensive reports for appropriate actioning and reviews by the Buyer.
• Monitor and track progress and performance against KPI's and proactively resolve issues or escalate to Buyer as required.

• Grade 12 certificate - (essential)

• 1+ years' experience in a similar capacity or role, executing administrative functions and support related to the buying or planning process - (essential).

• Exposure to a retail buying environment - (essential).
• Proficiency with MS Office 365 with well-developed Excel skills to prepare detailed spreadsheets using formulas - (essential).
• Exposure to SAP Buying / Retail - (desired).

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