Job Description

Job Summary
We're Hiring: Business Administrator (Vendor Management Support)
An exciting contract opportunity is available for an experienced Business Administrator (Vendor Management Support) to join a dynamic team in Cape Town.
Key Responsibilities
Contact and follow up with vendors to register them on the Vendor Management System (VMS).
Upload and organise vendor documents, ensuring accuracy and completeness.
Review documentation for compliance and follow up on missing information.
Pull reports to identify vendors with expired or outstanding documents.
Follow up with vendor approvers to ensure timely approvals.
Assist vendors experiencing technical difficulties with authentication or document submission.
Maintain organised records and escalate issues where needed.
Work with SharePoint, Microsoft Forms, Excel, and PDFs to ensure smooth operations.
Technical Skills
Basic knowledge of Microsoft SharePoint (training can be provided).
Proficient in Excel (filtering, sorting, managing datasets).
Familiar with PDF handling and document management.
Comfortable communicating via email and phone for vendor follow-ups.
Basic troubleshooting skills for vendor system issues.
Soft Skills & Attributes
Strong communication and professional interpersonal skills.
Excellent attention to detail and organisational ability.
Proactive, self-motivated, and takes initiative.
Problem-solving mindset and adaptable to different vendor needs.
Preferred Experience
Experience using SharePoint, Outlook, and MS Teams.
Previous experience in vendor management, IT support, or administrative environments would be advantageous.
O'Brien Recruitment
Recruiter

Skills Required