Job Description

Job Number
71678



Job Type
Permanent



Job Title
Branch Administrator



Computer Skills
MS Office



Industry
Engineering



City
Secunda



Province
Mpumalanga






Reporting to the Regional Sales Manager (Mpumalanga)
Basic Functions & Objectives

• Support and Contribute to the Overall Mission of the Company

• To protect and expand the interest of the Company in the designated Department

• To strive diligently to be well informed regarding the needs of the Customer, our Products and its Applications

• Abide, at all times, to the Working Rules and Regulations of the Company

• Actively Promote the Policies of the Company

• Positively contribute, in whatever way possible, to the Achievement the Objectives within the Department

• Understand the cultural differences in our multi cultural environment

Key performance areas of the Position:

• Internal Sales

You will be responsible for Internal Sales functions, including

• Support the Sales Engineer at Sasol Secunda with field sales calls and queries

• On receipt of requests for quotations for Sasol 1, liaise with Sales Engineer re quotes & delivery dates

• Prepare Quote from JCE on Rascal and follow up on Quotations done (Scoping in WIP)

• Once purchase order is received update on Rascal to Sales order

• Follow correct procedures and processes when dealing with Sasol orders and JCExe2x80x99S xe2x80x93 JCExe2x80x99s to be downloaded from K2 and handed

to relevant team to scope

• Run MRP & order stock from Head Office

• Expedite orders xe2x80x93 send stock from Secunda / liaise with Supply and Purchasing Departments at head office

• Follow up on back orders with head office

Follow up on buyouts with suppliers

• Update WIP Report on a weekly basis for forecasting purposes and summary before discussion (Scoping, WIP, Detailed WIP, Expediting for Secunda & Sasolburg)

• Assist with annual shutdown preparation for Sasol plant

• Liaising with the plant regarding availability of stock and commencement of work as per Purchase Order

• Download Purchase orders and change orders from SAP Ariba and update WIP accordingly

• Sourcing of prices from various suppliers as required for JCExe2x80x99s

• Stock Control

• You will be responsible for the maintaining of min/max levels of stock for Trading & Services

• Allocation of Stock to Job for planned site tasks

• Receive & check buyout orders from suppliers

• Expedite back orders with head office

• Maintain store in a tidy and clean condition

• Ensure no stock losses during the four quarters stock takes (Services)

• Assist site employees with stock for A priorities / emergency jobs

• Organize & execute stock takes as per Trading request

• Ensure Obsolete stock list is updated monthly

• Liaise with head office re courier deliveries / collections

• Maintain filing system for completed sales orders

• General

• Perform any other reasonable tasks specified by management from time to time

• Filing Lokring Certs

• Filing of suppliers invoices for C&L Auditing purposes

• Ensure Accounts Dep receives suppliers invoices once received for on for accurate payments

• Identify Sasol contract issues xe2x80x93 with regards to GP, stock items to add or remove from Sasol contract

Environmental & Quality:
It is the Companyxe2x80x99s main aim to ensure a safe and healthy working environment for all, to improve morale, quality of life and to comply with all environmental laws and regulations.
It is each employeexe2x80x99s responsibility to understand and assist in meeting the companyxe2x80x99s integrated quality management systems

• ISO 9001:2008 Quality
• ISO 14001:2004 Environmental
• OHSAS 18001:2007 Health & Safety Systems
• Safety Reporting xe2x80x93 near miss & concerns as per KPI

To apply immediately for this position click here: www.unique.co.za/candidate_registration_1.aspx?JobID=71678&referrer=Unique




Inherent Requirements


Matric
Branch Administration and Internal Sales experience
Computer literate




What Qualification
Matric



Minimum Qualification
Matric



Status
Available