Job Description

MAIN DUTIES:

Assist with production of final bid documents and arrangements to supply these documents to the customer within defined tender deadlines

Ensure bid and proposal WORD documentation is formatted, collated and presented in a professional manner.

To organise Bid Team Reviews, L-3 Gate Reviews and Bid Submission Reviews ensuring that respective agendas, attendance lists and actiontrackers are up to date.

Maintain status of generic proposals and work with Bid Manager to ensure they are reviewed, revised and reapproved as necessary.

Data entry onto Sage Line 500 of quotation information.

Maintenance and reporting of Quotation Module data contained in Sage Line 500.

Liaise with the companys Security Controller to ensure safe keeping of classified documents, adhering to MoD procedures and regulations.

Monitor bid/quotation throughout the process, providing weekly status/exception reports as required.

Undertake other administrative tasks as required.

Provide cover for Sales Co-ordinator duties as required.

KNOWLEDGE AND SKILLS:

Computer literate and proficient in the use of MS software particularly Word, Excel, Outlook, PowerPoint and Visio

RSA stage II or III typing or word-processing or equivalent

Previous experience of providing administrative support, ideally in a sales and marketing or commercial environment

Excellent telephone manner

Adaptable and flexible

Attention to detail

Strong communication skills both written and oral

Team orientated

HIGHLY DESIRABLE:

Previous experience with Sage Line 500

Current MOD Clearance

SPECIAL REQUIREMENTS:

As bids are often issued to tight timelines there will frequently be proposal preparation activities carrying into the late evening prior to the deadline. This bid administrator role will be supporting this activity and the flexibility to be able to work late outside of core working hours is a key requirement for this role.

BEHAVIOURS:

Good influencing skills

A complete finisher

Self starter able to work on own initiative

Respect for others

Encourages and fosters teamwork

Structured

Flexible and adaptable

Gently assertive

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