Job Description

Reports to: Office / Operations Manager
Remuneration: Market Related dependent on skill set, knowledge, and experience
Purpose Of The Job:
Our client is an exciting new automotive brand establishing its head office operations and building the business from the ground up. This role is suited to an enthusiastic, committed professional who is eager to be part of a long-term journey, contribute to shaping processes and culture, and play a key role in developing and growing the department from its early stages. The Administrative Assistant provides comprehensive administrative and coordination support across management and departmental teams, ensuring efficient office operations, seamless communication, and accurate record-keeping. This role is key to enabling departments to operate effectively, supporting both operational and strategic initiatives, and maintaining professional standards across all administrative processes.
The ideal candidate is organised, proactive, and capable of managing multiple priorities in a fast-paced OEM environment.
Key Responsibilities:
General Administration

• Provide day-to-day administrative support to management and departmental teams
• Prepare, review, and manage correspondence, reports, presentations, and documentation
• Maintain accurate filing systems, both electronic and physical
• Ensure adherence to office procedures and internal policies

Calendar & Meeting Coordination

• Schedule and coordinate meetings, workshops, and events
• Manage travel arrangements, accommodation, and itineraries for staff and visiting partners
• Prepare agendas, meeting materials, and follow up on action items

Procurement & Supplier Administration

• Assist with procurement requests, quotations, and purchase orders
• Liaise with suppliers and service providers to ensure timely delivery of goods and services
• Maintain accurate records of purchases, invoices, and supplier communications

HR, Finance & Operational Support

• Support HR administration, including onboarding documentation, employee records, and internal communications
• Assist finance with expense reports, invoice processing, and basic reporting
• Coordinate office supplies, equipment, and facilities management
• Provide ad-hoc support for operational projects or special initiatives as required

Communication & Stakeholder Support

• Act as a point of contact for internal teams, external stakeholders, and visitors
• Ensure timely, professional, and accurate communication across departments
• Support management in maintaining high levels of stakeholder satisfaction

Qualifications & Experience:

• Diploma or Certificate in Office Administration or a related field
• Minimum 3 years' experience in administrative support, preferably in a corporate, OEM environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience coordinating meetings, travel, and office administration
• Motor Industry experience ESSENTIAL!!

Key Skills & Competencies:

• Strong organisational and multitasking abilities
• High attention to detail and accuracy in documentation
• Excellent verbal and written communication skills
• Professional, proactive, and approachable demeanour
• Ability to manage deadlines and competing priorities
• Confidentiality and discretion in handling sensitive information

Key Performance Indicators (KPIs):

• Accuracy and completeness of documentation and records
• Turnaround time for administrative requests and tasks
• Compliance with office procedures and company policies
• Stakeholder satisfaction and responsiveness
• Efficient support for departmental and management initiatives

Please note only candidates with the required experience will be contacted and considered. If you are not contacted within 14 days from application, kindly consider your application as unsuccessful.
Applications will only be considered from candidates who meet the specified criteria as per the job spec. If you do not meet the requirements, Select Motor Recruitment reserves the right not to respond to your application.
Applications should be submitted no later than Wednesday 28 January 2026.
For more information please contact:
Debbie Penrose

Skills Required