Job Description

About the job Assistant/Project Manager (Sales)
EyeCarePro is the growth engine behind North America's leading optometric practices. We deliver full-funnel digital marketing and innovative SaaS tools that help eyecare businesses attract more patients, improve efficiency, and grow sustainably in a competitive healthcare landscape.
With five consecutive EyeVote Awards for excellence in Online and Social Media Marketing, we are recognized not just for our results but for how we achieve them. Our team operates with the structure of a product company and the agility of a marketing agency, backed by a fully remote global workforce.
Our culture is grounded in collaboration, empathy, and a data-driven mindset. We thrive on curiosity, proactive problem-solving, and a strong desire to learn, improve, and stay ahead in a fast-evolving digital environment.
About the Role
We are hiring an Assistant / Project Manager to provide high-level support to our sales and marketing teams. This role is a hybrid position that combines sales support with project management coordination. You will work closely with leadership to keep sales processes efficient, marketing projects on track, and communication flowing across departments.
This role is ideal for someone who is detail-oriented, organized, and proactive, with the ability to juggle multiple priorities in a fast-paced environment.
Key Responsibilities
Sales Support
Maintain and update CRM records, pipelines, and notes.
Create and customize sales materials, including pitch decks and proposals.
Schedule sales activities such as meetings, demos, and follow-up tasks.
Support additional sales initiatives and requirements as directed by leadership.
Project Management Support
Coordinate and track marketing project timelines, deliverables, and task ownership.
Facilitate communication and alignment between sales, marketing, and creative teams.
Maintain and update project management tools (e.g., Asana).
Assist in resource planning to ensure projects are properly staffed.
Prepare progress reports and status updates for leadership.
Support additional project-related needs as required.
What We Are Looking For
Strong organizational and project management skills, with experience using Asana or similar platforms.
Sales background with familiarity in CRM tools and processes.
Excellent written and verbal communication skills.
Ability to balance multiple priorities while maintaining attention to detail.
Self-motivated and comfortable working in a fully remote environment.
What You Bring
3 to 5 years of experience in sales support, project management, or a related role.
Demonstrated ability to manage CRM systems, project tools, and cross-functional workflows.
Experience with Canva and creating polished sales or marketing materials.
Familiarity with digital marketing environments is an advantage.
Certification in project management or sales is a plus, but not required.
Matric certificate or equivalent required.
Work Requirements
100 percent remote work-from-home
Schedule: Monday to Friday, 9:00 AM to 5:00 PM Eastern Time
Must have:
Personal computer and essential equipment
Reliable high-speed internet
Quiet, professional workspace
Backup power supply (if applicable)
Our Core Values
Great Collaborator
You are fun to work with, eager to help, and always looking to add value to your clients and team.
Always Learning
You are curious, proactive, and committed to improving your knowledge of the industry and your craft.
Driven to Improve
You look at every challenge as a chance to test, learn, and improve. You track your work and push for better outcomes.
Client Focused
You ask one question about every report, conversation, or recommendation: How much value is this creating for the client?
What We Value
We prioritize clear communication, good judgment, and steady execution. You will be trusted to manage your responsibilities without micromanagement. That means asking smart questions early, owning your decisions, and showing up with care and clarity.
How to Apply
If you thrive in a collaborative, fast-paced environment and want to contribute to the growth of healthcare businesses, we would love to hear from you.
Reason for Hire: This is a new role created to expand our capacity in both sales and project management.
Note: If you do not hear from us within two weeks of submitting your application, please consider your application unsuccessful at this time. We appreciate your interest in EyeCarePro.

Skills Required