Assistant Manager Wfm Planner

Umhlanga, ZN, ZA, South Africa

Job Description

JOB PURPOSE



Responsible for resource planning and capacity management of available resources to ensure the correct number of agents at the right times are in their seats to answer an accurately forecasted volume of calls at the desired service level. To work as part of a greater WFM team and ensure that all functions performed/services provided are in line with the overall WFM strategy.


KEY RESPONSIBILITY AREAS



1. Develop and maintain short and long term forecast/capacity plans and ensure sufficient staff is available during peak periods


2. Review and analyse the monthly, quarterly and yearly Contact Center Performance Reports for both internal and external stakeholders and distribute as required


3. Devise and deliver project that benefits the campaign


4. Create a yearly calendar of potential risk


5. Provide optimal forecasting, scheduling and identifying new methods, strategies and opportunities


6. Ensure sufficient staff is scheduled per interval to meet productive hour targets


7. Analyse historical call trends by source, handle time, and root cause to identify operational opportunities and pro-actively communicate this information to leadership while implementing appropriate action plans


8. Provide optimized schedules which meet the contracted SLA's and effectively communicate any potential risks


9. Create scenarios and present to the operations leadership team on the scheduling options highlighting risk and benefits


10. Track and monitor plans to identify optimization opportunities and report on variance to plan.


11. Report on and monitor agent productive hours delivery


12. Effectively manage planned shrinkages to ensure that delivery against client expectation is met


13. Manage real time analysts to ensure that we meet client and internal expectations.


Qualifications


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Matric / Grade 12 or international equivalent


Call Centre Maths


Industry relevant training courses, including WFM processes, terminology and tools


Preferred



A relevant qualification in BA/BS degree required, preferred economics, statistics, business or equivalent education


Experience



Min 3 year's experience in a WFM team.


Min 1 year's planning experience with Aspect systems


Experience managing client relationships


Spread sheets with formula application and/or database software (Excel, Access)


Knowledge in Automatic Call Distribution Technology and experience with Forecasting/ Scheduling software.


Advanced MS Office


Additional Information


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JOB-RELATED KNOWLEDGE, SKILLS & COMPETENCIES REQUIRE



Engagement


Communication skills


Problem Solving


Planning & Organizing


Risk Management


Incident Management


Data Analysis


Stakeholder Management


Client Communication


Report writing


Sound working knowledge of the latest Microsoft packages (Word, Excel, PowerPoint & Outlook)


Attention to detail


OTHER SPECIFIC REQUIREMENTS



Own vehicle with a valid driver's licence


Must be able to travel across multiple sites


Must be able to work evening hours


Note -



Afternoon and night shifts - Monday to Sunday (rotational shifts)



Candidates are required to have fibre or live in a fibre enabled area.

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Job Detail

  • Job Id
    JD1473974
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Umhlanga, ZN, ZA, South Africa
  • Education
    Not mentioned