Job Description

The Assistant Manager: Processes & Systems is accountable to the Programme Manager - Technical Procurement of the Coega Development Corporation (CDC).



MANDATE

The Assistant Manager: Processes & Systems is mandated by the Chief Financial Officer (CFO) to take responsibility for the development and maintenance of procurement processes and systems of the CDC, under the direction of the Programme Manager - Technical Procurement.



DESCRIPTION

RESPONSIBILITIES AND OBLIGATIONS

The Assistant Manager: Processes & Systems is responsible for two key functions: first, developing and maintaining the workflow processes and systems that support the procurement process of goods and services, including construction works, in line with the regulatory framework, i.e. CDC policies, Treasury prescripts, CIDB prescripts, etc., to ensure efficiency and compliance; and second, acting as the Procurement Officer for designated Business Unit/s, managing its /their procurement activities from planning to execution. The key responsibilities include the following:

Workflow Development

Develop draft workflow process flows in MS Visio in line with CDC policy, procedures and relevant prescripts. Consult with stakeholders to finalize workflow processes.

Timeline schedules

Develop draft timeline schedules in MS Project for procurement processes. Consult with stakeholders to finalize timeline schedules.

Systems Development

Develop templates to promote standardization in the procurement process. Develop spreadsheet-based tools to support the procurement process. Research solutions to enhance automation of spreadsheet-based tools and solutions. Assist ICT in the development of web-based and other applications to support the procurement process.

Capacity Building

Share information with clients on new systems developments, lessons learnt, common errors, etc. Conduct regular workshops and/or demonstrations with internal clients on the use of tools and applications.

Advisory Services

Provide guidance to SCM on the use of tools and applications. Prepare procedures for the use of tools. Support internal clients with ad hoc queries. Support internal clients with trouble-shooting of spreadsheet-based tools.

Sourcing and Supplier Management:

Identify potential suppliers and conduct negotiations to secure advantageous terms. Evaluate and compare supplier proposals and make recommendations for approval in line with the CDC thresholds as outlined in the Delegation of Authority Document. Maintain strong relationships with existing suppliers to ensure a reliable supply of goods and services. This includes monitoring supplier performance, addressing issues, and working collaboratively to improve procurement processes and quality of Service Providers awarded contracts by the CDC.

Contract Negotiation:

Negotiate contracts and agreements with suppliers to secure favorable terms and conditions. Ensure compliance with legal and regulatory requirements in all contracts.

Cost Management:

Identifying cost-saving opportunities and negotiating favourable terms with suppliers. This involves analyzing market trends, conducting price comparisons, and leveraging the organization's purchasing power to secure competitive prices.

Procurement Process:

Manage the end-to-end procurement process, from service request to contract award. Ensure compliance with organizational policies and procedures.

Market Research:

Staying informed about market trends, innovations, and changes in the public procurement industry. Conduct market research to identify new suppliers.

Risk Management:

Identify and mitigate potential risks in the procurement process. Develop contingency plans to address unforeseen issues.

Reporting within SCM:

Providing regular reports to the Procurement Manager on procurement activities and their impact on the CDC's revenue generation and flag any areas requiring management intervention to improve turnaround times.

Cross-Functional Collaboration:

Collaborating with various Business Units within the CDC to align procurement activities with broader organizational objectives and to address various departmental needs.

Ethical and Legal Compliance:

Ensuring that all procurement activities adhere to CDC procurement policy and procedures, public procurement prescripts and ethical standards. This includes promoting fair competition, preventing conflicts of interest, and maintaining transparency in supplier relationships.

REQUIREMENTS

Relevant Degree/Diploma in Supply Chain Management any related, or equivalent; Minimum 5 years proven experience as a Procurement Officer or in similar role; Experience in public sector procurement processes and reporting standards; Demonstrated experience in using or implementing procurement systems; Exposure to or involvement in process mapping, Standard Operating Procedure development, or workflow optimization projects; Knowledge of the PFMA, BBBEE Act, PPPFA and Transformation Charters; Strong analytical skills and attention to detail; Advanced level skills in MS Excel and the development of spreadsheet models; Intermediate level skills in MS Word, MS Visio & MS Project; Familiarity with digital procurement platforms and automation tools; Basic systems analysis and process improvement capabilities; Strong planning and coordination skills; Self-discipline and high motivation; Personal credibility and professionalism; Good presentation, report writing and communication skills; Stakeholder/client interface experience; An inquisitive (Research capability) and firm character.

Furthermore, you are to ensure that:

You are aware of and have access to the CDC's Safety Health & Environmental Management System (SHEMS); You are aware of your responsibilities and duties as laid out in the CDC's SHEMS; You are aware that you work in a safe and environmentally friendly manner; You ensure that the company's housekeeping standards are maintained throughout your area of responsibility; You report any unsafe conditions or acts which you cannot rectify yourself to your SHE representative or to the Senior SHE Project Manager as soon as possible; You report all SHE incidents which occur within your area of responsibility promptly and in the correct format; You are totally familiar with your responsibilities in terms of CDC's emergency plan; You communicate to the Senior SHE Project Manager any required changes to the SHEMS prior to implementing these changes; You timeously complete and correctly record any corrective action which needs to be taken to rectify a SHE matter; You give full co-operation to, and participate in (as required), CDC's internal and external SHEMS audits.

You have the authority to:

Immediately stop any person(s) on CDC property from committing an unsafe or destructive act or omission. Take whatever immediate steps you deem necessary to prevent injury or environmental damage when confronted with an unsafe or destructive condition.

Additionally ensure that:

During your period of employment and subsequent thereto, you shall keep confidential and shall not make use of, directly or indirectly, and shall not disclose any of the CDC's trade secrets or confidential information or those of its subsidiary or associate companies or those of other persons who have made disclosures to the CDC under conditions of confidentiality, other than to persons authorised by the CDC or those employed by the CDC who are required to know such secrets or to have such information for the purpose of their employment with the CDC. You shall not, without the written permission of the CEO, be directly or indirectly employed for gain in any business or pursuit other than that of the CDC. Such permission will be granted only if the CEO is satisfied that the activity is not in conflict with the CDC's interests, and that the Employee's ability to fulfil his/her duties to the CEO satisfaction will not be impaired. It is conditional that you and/or no immediate relative or member of my household be employed by an organisation in direct competition with the CDC, without the CDC's written approval. The CDC reserves the right to enquire as to the place of employment of my spouse or any member of my household. You will abide by the CDC Code of Conduct and Ethics Policy which seeks to codify the expected ethical behavior from me, to meet the ideal of good corporate governance.

PERFORMANCE INDICATORS

Performance is monitored regularly by the Programme Manager - Technical Procurement, with reference to Finance Unit Balanced Scorecard and the Finance Performance Chart. The role requires a thorough understanding of procurement regulations, excellent negotiation skills, and the ability to build and maintain strong relationships with suppliers.

CLOSING DATE: 30 October 2025

CDC is an employment equity employer and placement will be in accordance with our Employment Equity Plan.

The appointment of candidates is subject to the verification of all credentials (employment history, educational, financial, criminal and any other checks as may be necessary). Please note that only shortlisted candidates will be contacted, and if you have not heard from us within one month of submitting your application, please consider it unsuccessful.

CDC reserves the right not to make an appointment to any advertised position. No late applications will be considered.

All applications must be forwarded to

recruitment@coega.co.za

LOCATION: Gqeberha


EMPLOYMENT TYPE: PERMANENT


GRADE: C4