Job Description

This post was previously advertised as Job ID 5572. All applications received in response to the previous advertisement will not be considered automatically. Previous applicants, therefore, need to reapply.

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.

Please ensure that all relevant documentation is attached to your application.
A detailed curriculum vitae and cover letter.
Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
A copy of your identity document (ID or passport in the case of foreign nationals).
Proof of registration with a Professional Body (if applicable).
A copy of your drivers license (if applicable).
Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Duties and responsibilities:

Execute the implementation of the strategic plan of the LIS for the growth of the Campus library service in line with world class standards.
Drive the implementation of long- and short-term goals for the South Campus Library.
Plan and ensure effectiveness and efficiency of the following services, based on the teaching, learning and research strategy of the UFS: Circulation, Information provision, User education, inter library loans, Inter Campus Loans, reading clubs and Best Assignment Projects.
Provide leadership in developing policies, procedures, guidelines and the ensure compliance.
Implement evaluation strategies to measure the quality of library services to execute evidence-based improvements.
Determine the needs of the Campus Library annually and compile the (operational and capital) budgets for the Campus Library for effectiveness and efficiency.
Implement cutting edge technologies in collaboration with LIS IT division to offer exceptional experience to the end users.
Liaise with academic staff, and the Library Collection Development and Management Department regarding the development of the Campus Library collection.
Develop a disaster strategy to safeguard the library resources in case of all forms of disasters.
Foster collaboration with faculties, departments and other support departments on campus to enhance the library support for teaching, research and access to resources.
Participate in professional developments to stay abreast with trends that emerge in the profession and encourage professional development of the South Campus staff.
Delegate responsibilities and direct, integrate and support the workflow of the services in the Campus Library into an effective functioning unit.
Administer all the Campus Library activities within budget control.
Prepare statistics and related Campus Library reports necessary for monitoring and evaluation of library service.
Take overall responsibility for the management and preservation of resources and equipment in the Campus Library, including the maintenance of the library building.
Report to relevant office all faults including damage to property and malfunctioning equipment.
Collaborate and form part in the Campus Principal operational meetings and ensure the inclusion of the library and its needs in all campus level planning.
Spearhead promotion of library advocacy programmes at campus level.
Explore new services/technological developments from which the Campus Library could benefit.
Represent the Campus Library in internal and external committees where it may be required to serve.
Liaise with other divisions in the Library and Information Services, e.g., Library Systems to incorporate best practices.
Represent the Campus Library at meetings, e.g., meetings of the Campus Librarians, Departmental Meetings and Collection Development Task Team.
Host Campus library events and ensure that Faculty related events take place through the faculty librarians.
Foster collaboration with the Kovsie Phahamisa Academy to implement the LIS SLPs.
Develop Short Learning Programmes from scratch, including content, guides, and assessment.
Develop the rollout strategy for all the LIS SLP programmes.
Develop a marketing strategy to promote the SLPs.
Conduct student recruitment.
Ensure that logistics and support are in place for the roll out of the programmes.
Liaise with facilitators for the implementation of the programmes.
Apply for Tenders for Sector needs of LIS programmes.
Seek funding through grant applications to attract students for the LIS SLPs.
Execute and implement the programmes.
Conduct monitoring and evaluation of the programme.
Conduct improvement to the programmes based on the feedback received.
Confer certification and recognition for completion of the programme.
Keep records of the programme for future improvement purposes.

Inherent requirements:
Bachelors degree in Library and Information Science, or equivalent.
Or any degree plus a postgraduate diploma in Library and Information Science on NQF level 8.
A minimum of four (4) years relevant working experience related to the duties and responsibilities.
2023 LIASA Membership Certificate.

Recommendations:
Honours degree /Postgraduate Diploma/Professional Bachelors degree on NQF level 8.
Experience within the higher education environment.
Knowledge of university systems, policies, procedures.
Member of a or registration at a professional body.
Knowledge of Short Learning Programmes.

Required competencies:
Results oriented.
- The ability to set high standards, establish tough goals, and to work to achieve success.
- The ability to deal calmly and effectively with high stress situations.
Strategic thinking.
- The ability to be creative and open-minded when addressing work issues.
- The ability to carefully analyse information and use logic to address issues and problems at work.
Business Acumen:
- Proficient in using MS Office.
Leading.
- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
Building coalitions
- The ability to negotiate, sell, influence and to persuade others.
- The ability to interact with others and establish personal connections with people.

Assumption of duties:
As soon as possible.

Closing date:
7 January 2024.

Salary:
The salary is available on request.

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:
For enquiries, please feel free to contact me at 051 401 9814 or email at MakolaCM@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2979/ 9810/ 9813/ 9848/ 7659 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at :
EEA13_EE Plan UFS 1 March 2022 (003).pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

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