Job Description

KEY PERFORMANCE AREAS
1. Customer Relations
1.1 Welcome and attend to walk-in clients;
1.2 Take, record and distribute messages accordingly;
1.3 Provide information to providers & stakeholders (telephonically and via email) & provide feedback on queries;
1.4 Assist in planning and coordinating workshops;
1.5 Participate in Provincial activities (Career Exhibitions, Job Fairs and industry related Exhibitions);
1.6 Provide support to internal and external stakeholders
1.7 Assist in resolving Chamber related queries;
1.8 Maintain an updated stakeholder database.
2. Finance Administration
2.1 Prepare and submit petty cash reconciliation to finance;
2.2 Coordinate travel arrangement for the chamber and process payments of claims;
2.3 Keep an updated claims register for incoming and outgoing claims;
2.4 Assist the chamber with the assessing of DG claims;
2.5 Forward proof of payment to stakeholders once paid, where required
2.6 Prepare tranche financial reports.
3. DG Contract Administration
3.1 Verify qualification ID on SAQA website;
3.2 Assisting in capturing of contracts onto the TETA system for the managing of the contracts;
3.3 Linking of Learner agreements on the TETA system for managing learners on DG funded contracts;
3.4 Assist with uploading contract and contract deliverables onto the TETA System;
3.5 Assist with DG claim assessments.
3.6 Assist with compiling monthly and quarterly performance reports
3.7 Updating claims and reporting register;
3.8 Process Workplace Approval letters.
4. Office Administration
4.1 Order office stationery and office equipment for the Chamber;
4.2 Assist with arranging Chamber workshops and meetings;
4.3 Take minutes during meetings, where necessary;
4.4 Assist in capturing travel requisitions and follow up on all travel vouchers;
4.5 Perform a variety of routine office assignments such as copying and scanning of documents, filing of various reports following standardized office
procedures;
4.6 Arrange courier and follow up on flow up of documents;
4.7 Compiling and filling of various reports, documents, correspondence, etc. following standardized office procedures.
MINIMUM REQUIREMENTS
1. Qualification and Experience

• M + 3 in HRM / Administration or relevant tertiary qualification;
• A minimum of 1 years administrative experience;
• Exposure to ETD/SETA/Public sector environment will be an added advantage;
• Willingness to travel and work overtime.

2. Knowledge and Skills
2.1 Knowledge and Understanding of:

• Knowledge and understanding of the SDA, SDLA, NQF, SAQA;
• Knowledge of the transport industry;
• Knowledge of contract Administration;
• Knowledge of the SETAs or Skills development.

2.2 Skills

• Administration and project management;
• Good interpersonal skills (both written and verbal);
• Telephone etiquette;
• Computer skills including MS Word, MS Excel, MS Outlook, MS Power Point.

Only interested candidates who meet the minimum requirements should submit their detailed CV and cover letter on www.teta.org.za. It is the applicant's responsibility to have foreign qualifications evaluated by the African Qualification Authority (SAQA). The closing date for all applications is Monday, 09 February 2026.

Skills Required