Job Description

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DEPARTMENT OF INSTITUTIONAL ADVANCEMENT


ALUMNI COORDINATOR


PEROMNES POST LEVEL 8

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.



To arrange and co-ordinate various Alumni Relations Chapter events according to the University's strategic and operational guidelines. Establish and maintain relationships with alumni and other relevant stakeholders. Contribute to Alumni Relations' strategic and operational objectives with regards to the creation of awareness, understanding and appreciation of a life-long relationship with the University of Pretoria amongst alumni in collaboration with various internal stakeholders, as well as external stakeholders. Provide support regarding matters concerning the Convocation of the University of Pretoria, especially as it pertains to alumni, in liaison with the Registrar's Office and Alumni Relations Manager. Facilitate and administrate the Alumni On-Campus benefits.



RESPONSIBILITIES:



The incumbent's responsibilities:

Organise and provide support for alumni events such as the TuksClub 60+ Alumni Chapter; Provide support to alumni interest groups and the establishment of chapters; Liaise with internal and external stakeholders regarding alumni events; Provide administrative support regarding matters concerning Convocation in liaison with the Office of the Registrar, especially with regard to the AGM and elections; Organise and provide support for Convocation Advisory Board meetings; Provide faculties with alumni relations' support; Provide support and help grow the Alumni On-Campus Benefits Programme.


MINIMUM REQUIREMENTS:

Three-year Diploma in Event Management, Communication or related field; Events Management in a University or corporate environment which includes: Event planning and co-ordinating; Relationship management; Stakeholder management; Fundraising; Communication; Event budgeting.


REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):



Events management; Project planning and management; Budgeting and reporting; Knowledge of University Environment; Computer literacy in MS Word, Excel and PowerPoint; Communication skills (written and verbal); Ability to work accurately and quickly; Creative solutions to problems, innovative thinking; Strong organising skills; Ability to develop and maintain effective relationships with others in order to encourage and support communication and teamwork. Ability to build and maintain ongoing, collaborative, working relationships with coworkers to achieve the goals of the work unit; Ability to understand the organisation's mission, the function of the specific work unit and how it works with other work units to serve the customer/client. Ability to understand the impact and implications of decisions on the community and other departments; Ability to confer with others to reach resolution. Ability to explore alternatives and positions to reach outcomes that gain the support and acceptance of all parties. Ability to maintain social, ethical, and organizational norms. Ability to firmly adhere to codes of conduct and ethical principles.


ADDED ADVANTAGES AND PREFERENCES:



A relevant Bachelor's degree in Public Relations/Project Management/ Communications/ Marketing A total of 5 years' experience in: Experience and knowledge of events; Knowledge of UP Alumni environment; Experience in using UP systems; Digital Marketing; A valid Driver's license.


PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.



The total remuneration package for this position will be as determined by UP remuneration policy guidelines. (These amounts include the University's contributions to standard UP benefits, namely provident fund, group life and funeral cover, but exclude contributions to medical aid, as the latter varies per employee.) UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.


Applicants are requested to apply online at www.up.ac.za



In applying for this post, please attach:



A comprehensive CV; Copies of qualifications; Names, e-mail addresses and telephone details of three referees whom we have permission to contact.


CLOSING DATE: 13 November 2025



No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.



ENQUIRIES: ENQUIRIES: Kgomotso Lekgari, Tel: (012) 420-2640 for application-related and Deidre Adams, Tel: (012) 420-4030 for enquiries relating to the post content.



Should you not hear from the University of Pretoria by 31 January 2026, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

The University of Pretoria reserves the right to not fill the advertised positions.