Job Description

Job SummaryMAIN PURPOSE OF THE JOB

• To support the Provincial teams as part of the deal origination process and ultimately contribute to growing the book and ensuring compliance to all legal requirements and relevant policies and procedures.
• To perform the required conveyancing and notary activities on behalf of the relevant Provincial Offices by securing loans and legally transferring ownership while ensuring that all relevant legislation pertaining to individuals, entities and respective legal capacity is understood and adhered to.
• Supporting the process of entering into loan transactions or purchase and sale transactions by assisting with the drafting of all loan contracts in collaboration with the relevant internal and external stakeholders.
• Support the business with required transactions and related legal activities to ensure that risks relating to securities and client accounts are maintained from a legal perspective and the interests of the Bank are protected.
• Provide management with any required status reports and make recommendations.

Key Performance Areas * Drafting, Vetting and Concluding Legally Enforceable Loan Contracts

• Responsible to compile/ draft required loan agreement/contract with supporting documents, including but not limited to, any conveyancing and notary documents.
• Drafting of required legal agreements including but not limited to security documents and any conveyancing and/or notary documents for signature as below.
• Ensure that the signatures from clients and other parties are obtained.
• Responsible to issue guarantees as required to finance the transaction
• Responsible to ensure compliance to all conditions, legal requirements and company policy and procedures.
• Responsible for the Registration of Securities and Associated Processes on behalf of the company

• Manages the registration process:
• Conduct deeds office searches and any other required searches in preparation for the registration of securities.
• Attend to the registration of conveyancing and notary transactions
• Collaborate with attorneys for registration of conveyancing and notary transactions in the deeds office.
• Ensured adherence to all legislative requirements e.g. FICA, NCA, CPA etc.
• Responsible to inform all the relevant parties as it pertains to the conveyancing transaction once the conveyancing documents are ready for lodgement
• Progress Reporting

• Analyse and determine the nature and extent of requests received for the compilation of a report
• Collate, analyse and verify the required data from all relevant sources.
• Generate the progress report in accordance with relevant policies and procedures.
• Recommend in accordance with the information at hand.
• Submit reports for approval as required according to the DOPs.
• Maintain Existing Client Accounts and Stakeholder Relationships

• Receive registered deeds from the relevant Deeds Office, update security system and file security documentation
• Manages client queries as required in collaboration with the Commercial Bankers and the Portfolio Management Services teams.
• Ensure continuous follow-ups until expected outcomes are attained
• Document management of the interaction with the relevant role players for future reference purposes
• Proactive building of internal relationships with all business units
• Understanding operational business needs
• Providing business solutions in area of expertise
• Understanding internal client's areas of operation
• Proactively building relationships with attorneys/advocates/bank clients, etc.
• Monitoring compliance with the company Act and other applicable legislation relating to conveyancing

• Monitor compliance with the company Act and other legislations that may affect the Bank and recommend solutions
• Proactive awareness of new legislation and that may impact the Bank's business and provide advise
• People Management

• Performance Management
• Analyse the business plan to determine the applicable deliverables and targets
• Compile the Performance Management documentation in collaboration with the staff member in terms of:
• Job Profile requirements
• Key Performance Areas
• Personal Development Plan
• Conduct performance planning session and Track and monitor performance in accordance with performance contracts
• Understanding and Interpretation of Legislation

• Legal Interpretation of, amongst others, the following:
• National Credit Act;
• Companies Act;
• Close Corporations Act;
• Deeds Registries Act;
• Intestate Succession Act;
• Administration of Estates Act;
• Matrimonial Property Act;
• Security By Means of Movable Property Act; and Wills Act.
• Providing Legal Advice

• Understanding Risk Mitigants:
• Relevant provisions of MOI in respect of loan and equity funding;
• Due diligence requirements when financing share or member's interest acquisitions;
• Legal implications on security offered by the client to the company or security proposed by the company's Business Units

Preferred Minimum Education and Experience

• LLB Degree;
• Admitted as Conveyancer; and
• Admitted as an attorney.
• 4-5 years Conveyancing experience (including pre-admission experience)

Critical Competencies

• Conveyancing Process
• Deeds office process
• Report writing
• Contract compilation and interpretation
• Additional Requirements
• Extended hours as and when required.
• Valid driver's license.
• Travel as and when required

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