Job Description

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Motus Retail head office is seeking a highly organised and detail-oriented Vehicle Fleet Sales Administrator to join our team. The successful candidate will be responsible for providing administrative support to the fleet sales department, ensuring efficient processing of vehicle orders, and delivering excellent service to corporate clients. This role requires strong coordination skills, accuracy in handling documentation, and the ability to manage multiple tasks under tight deadlines

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Position Overview

The purpose of the position is to ensure that all fleet administrative duties are completed timeously and to the required standard in order for fleet efficiencies to be realized and business risk to be controlled.###

Specific Role Responsibilities

Coordinate and process fleet vehicle orders from initial enquiry through to delivery. Prepare quotes, invoices, delivery documentation, and registration paperwork. Liaise with internal departments (sales, finance) and external stakeholders (dealers, suppliers, licensing authorities). Maintain accurate records of orders, client details, and vehicle status. Assist fleet sales executives with day-to-day administrative tasks and customer follow-ups. Ensure compliance with all internal processes and industry regulations.
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Qualifications and Experience

Proven experience in a vehicle sales or fleet administration environment. Strong administrative and organisational skills with attention to detail. Excellent communication and customer service abilities. Proficient in MS Office, particularly Excel and Outlook Experience with dealer management systems (e.g. CDK Drive) is advantageous. Ability to work independently and as part of a team in a fast-paced environment. Grade 12 or equivalent (NQF Level 4)
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Skills and Personal Attributes

Good communication skills in English. Strong administration abilities Ability to work in a systematic and organized manner. Effective at managing time and priorities, and able to perform effectively under pressure. Attention to detail; must work accurately and meticulously. Emotional control when dealing with customers, superiors, colleagues and other stakeholders. Logic and sound judgment Proactive Team player Business Understanding * Negotiation skills