Job Description

Administration Supervisor

Location:

Nottingham Road, KwaZulu-Natal

Reports to:

Finance Manager

Industry:

Hospitality & Retail (Multi-entity environment)

Why this role matters

You'll be the engine room of our financial admin.
High volume, multiple business units, zero room for error.

What you'll own

Daily & weekly financial administration

, including:

Invoices Bank reconcile Supplier payments Payroll prep Data imports to Xero Month-end support

Key Responsibilities

Daily & Weekly

Download + edit bank statements, share with teams Check and reconcile bank accounts across entities Capture supplier invoices in

Xero

(correct allocation + tax coding) Move data from POS systems into Xero Prepare supplier payments + ad-hoc batches Manage petty cash + inter-account fund transfers

Monthly

Capture all invoices for

Brahman Hills, The Windmills, and Stonehaven

Update and reconcile Xero bank feeds Process

RTVs

and inter-company charges Review

Profit & Loss (P&L)

for accuracy Compile payroll inputs, work closely with

HR Torque

Ensure statutory payments are correct and on time:

EMP201

MIBCO

Other regulatory requirements

Other critical admin

File and store all financial docs (invoices, payroll, bank statements) Maintain

VAT compliance

and correct tax codes Find and fix recon issues fast Manage supplier and internal comms clearly

Skills & Competencies

Strong eye for detail and accuracy Solid

Xero

and

Excel

skills POS knowledge (Micros/Micros export experience helpful) Banking platforms experience (

FNB preferred

) Can handle multiple entities + high transaction volume Good organiser + deadline-driven Comfortable in hospitality hours and pressure cycles

Qualifications & Experience

3+ years

finance/admin experience Bank recon + supplier invoicing experience Payroll preparation experience Multi-entity business experience is a

big advantage

Finance/Accounting qualification (

Diploma or Degree preferred

) Hospitality or retail finance experience helps you stand out

Personal Attributes

High integrity, keeps financial data confidential Works well under pressure Takes initiative and solves problems Handles sensitive information with discretion

What we offer

Competitive salary based on experience Growth in a fast-moving hospitality brand Exposure to multiple business units Hands-on financial leadership environment
Job Types: Full-time, Permanent

Pay: R16000,00 - R20000,00 per month

Ability to commute/relocate:

Nottingham Road, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (Required)
Experience:

Administration : 3 years (Required)
Work Location: In person