Job Description

Title of PositionAdministrator: Resource CentrePost Number9085Faculty/DepartmentUniversity of the Western Cape -> Education -> Dean's Office: EducationType of PositionPermanent - Full TimeLength of Contract PeriodLocationMain Campus - Bellville, WC ZA (Primary)Closing Date26/5/2025Role Clarification & Key Performance AreasThe Faculty of Education has a long history of productive engagement with the key issues facing education in South Africa. We offer innovative, research-based teacher education programmes and run large postgraduate programmes in various disciplines in education. Our dedication to improving the education system has led to engagement with schools in research and school improvement projects.We are currently seeking a self-motivated, committed, competent suitably qualified and experienced candidate for the position of Administrator of the Faculty of Education Resource Centre to service and manage the diverse information needs of the academic and student community by coordinating a variety of professional services in support of the teaching, learning, research and scholarship of engagement for societal impact in the Faculty. The job aims to embed resource centre services into the faculty programmes. The incumbent will report to the Deputy Dean: Research & Postgraduate Studies.Key Performance Areas:Duties and responsibilities will include, but not be limited to the following:

• Oversee the resource centre resources, activities and usage;
• Coordinate appointment and allocation of new tutors;
• Liaison between faculty and workstudy program;
• Financial administration, including budget control and procurement;
• Provide academic support to the students in line with departmental goals;
• Assist in developing and creating innovative academic support resources;
• Facilitate relevant academic support training or workshops for tutors and CALT Centre;
• Assist in monitoring tutors' performance;
• Assist with compiling written operational and evaluation reports on academic support, resource centre and CALT activities;
• Control, monitor and reporting of specific budgets: Postgraduate Resource Centre, Tutor & CALT;
• Document collection, filing and uploading of documents;
• Record keeping;
• Project Administration.

Minimum Requirements

• Matric/ Grade 12 and at least a relevant post-matric qualification at NQF6;
• At least 5 years' experience working in the Resource Centre environment in Higher Education;
• Experience in financial administration and project administration;
• Computer Literacy including proficiency in Microsoft 365 and Google Workspace.

Competencies Required:

• Good interpersonal, presentation, and communication skills;
• Strong administrative, planning and organisational skills;
• Ability to facilitate group training;
• Report writing;
• Strong leadership and computer literacy skills;
• Ability to take initiative and to work independently;
• Ability to work in a team.

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

University of the Western Cape