Job Description

Closing Date 2025/08/25
Reference Number MOT250815-8
Job Title Administrator: Parts Receiving
Branch/Department Parts Incorporated Africa - Bloemfontein
Job Type Classification Permanent
Location - Town / City Bloemfontein
Location - Province/Area Free State
Location - Country South Africa

Parts Incorporated Africa is searching for a Receiving Administrator to join the branch in Bloemfontein. The purpose of this position is to receive goods, match orders and maintain a filing system within the department. The successful candidate will report to the respective manager.
Position Overview

• Ensure all parts returned for claim purposes are processed immediately to the claims department as per the prescribed work instructions.
• Close communication with the Technical Department for technical advice regarding any uncertainty.
• Ensure all documentation is filed with sufficient traceability.
• Housekeeping of the working area.
• Adhere to company policies and procedures.
• Reporting discrepancies immediately to supervisor

• Ensure all parts returned for credit are processed immediately as per the prescribed work instructions.
• Attend to queries regarding this process, internally and externally.
• Ensure parts returned are accompanied by appropriate documentation
• Ensure the process of evaluation of these parts is strictly followed.
• Consult with the technical department on any uncertainties on part returned.
• Clean deck concept is to be strictly applied.
• Liaison with customers regarding RFC's.
• Ensure all stock process is returned to stock without delay.
• Assist in stock take procedures
• Assist area co-ordinator to ensure continuity of the process of the key functions is maintained.
• Be able to work in other departments when required to do so
• One hour must be allocated every day, for destroying of unsalable/faulty import goods.
• If there are no goods for binning, he must assist with checking of rfc goods.

• Grade 12 / Matric certificate essential
• At least 3 years' experience in a similar environment?
• Great communication and customer service experience?
• Familiar with ELCB system- desirable?
• Technical background- Desirable
• Honest, trustworthy and reliable
• Clear criminal record?

• Good communication skills
• Ability to work independently and under pressure
• Must be honest and show integrity