Job Description

Overview

Role impacts:

• Administration Efficiency

• Safe and up to date record keeping

• Reliable and real-time data

• Customer satisfaction (internal & external customers and suppliers)

• Regulatory compliance

Job Related Skills:

• Proficiency in MS Office (Word, Excel, and Outlook)

• Mature, task driven and self-motivated individual.

• Ability to meet strict daily processing and administrative targets

xe2x80xa2 Good organizational, administrative, planning & co-ordinating skills xe2x80xa2 Good verbal and communication skills

Qualifications

• Grade 12

Experience

• 3 years relevant demonstrated experience in general administration
• 2 yearsxe2x80x99 demonstrated experience in AX administration

Advantageous:

• 1 year demonstrated Isometrics demonstrated experience
• 1 year demonstrated SHERQ administration

Duties

Accurate, real-time captured stock movement

• Timeously process related transactions with a high level of accuracy on AX/QAD or other
• Order Expediting and Distribution
• Generate and/or Print System Delivery Notes before consignments are dispatched
• Assist stock controller with variance fault finding

Procurement compliant with company policies

• Request quotes where applicable
• Process requisitions and purchase orders on relevant systems
• Process (logistics) purchase agreements and load information
• Follow-up on delivery of products ordered
• Generate and expedite purchase orders, including PPE, consumables, packaging material, seals, stationery, ad hoc repair and maintenance

to fleet and facilities
Consolidated, accurate and verified information

• Reconcile and process overtime and applicable payroll information on relevant systems
• Update asset records on relevant systems, including fleet and asset register
• Recon site petty cash records and create summary reports
• Coordinate application process for transport permits

Accurate filing and document control

• E-filing on SharePoint or physical document filing as required to ensure compliance
• Reconcile and file customer signed Delivery Notes

Scheduled training

• Schedule related training as required, including medicals and induction.
• Keep training records up to date and assist with making these available during auditing

Captured verified SHERQ information and compliance (where applicable)

• Record relevant incident and resource utilization information on SHERQ system
• Prepare monthly SHERQ summary report and submit to Safety Officer
• Maintain contractors pack to ensure standard SHE due diligence
• Maintain on-site safety files in accordance with Occupational health and Safety Policy

Job Competencies

• Customer Focus
• Functional Technical Skills
• Integrity and Trust
• Problem Solving
• Drive for Results

General