Job Description

We are seeking a driven and organised Marketing and Business Development Administrator to support our marketing and BD team. This role encompasses various administrative tasks, including gift procurement, purchase order and quote management, invoice handling, meeting coordination, minute-taking, and assisting in CRM data management. Additionally, this position involves maintaining our marketing resources, calendars, and various communication channels
Duties and Responsibilities

• Gift Procurement and Purchase Order Management: Identify and source suitable gifts or promotional items for marketing initiatives and events. Manage the purchase order process, quote farming, and loading for cost-effective options.
• Financial Management: Handle payment processing, invoices, and financial records related to marketing and BD activities.
• Meeting Coordination: Schedule meetings, send agendas, and take minutes as required.
• Data Assistance: Support CRM data tasks and admin.
• Marketing Resource Maintenance: Keep marketing libraries and calendars updated on the intranet and Microsoft Teams. Ensure all marketing files are current and well-organised.
• Microsoft Teams Oversight: Organise Teams' channels and ensure files are accurately categorised. Add members to relevant channels with approval from the National Marketing Manager or National Business Development Manager.
• Centralised Storage: Utilise OneDrive for central storage and distribution of marketing materials, including promotional items, design templates, and collateral.
• Market Research: Collaborate with the team to collect data and conduct market research analysis.
• LinkedIn Profile Maintenance: Aid the digital marketing coordinator in maintaining designated LinkedIn profiles for sector leaders and partners.
• General Administrative Support: Assist the marketing and BD team with various administrative tasks, data collection, and ad hoc requests as needed.

Minimum Requirements

• Minimum of 1 year experience in a similar role.
• Post matric qualification in business administration, marketing, or communications is advantageous.
• Exceptional organisational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, including Teams and SharePoint.
• Meticulous attention to detail and accuracy in financial record-keeping.
• Collaborative approach to working in a fast-paced environment.
• Basic knowledge of CRM systems and data management.
• Prior experience in a similar role is advantageous.

Skills Required