Job Description

Administrator - JhbJob highlightsGeneral admin such as receipting, document control, license closure for import permitsJohannesburg, Gauteng, South AfricaJob ID09O - 000464/23Closing date18/09/2023Last Updated11/09/2023AdministratorGlencore Copper AfricaOlifantsfontein, JohannesburgRef. No. GS057Accountability:General admin such as receipting, document control, license closure for import permitsKey RelationshipsReceipting in SAP for items delivered to warehouse and ensuring that suppliers invoice correspond to items on PO Collaborate with expediting members in daily duties to assist with document control Interact with the KCC MineQualifications & Skill Requirements:N/AMulti-tasking and excellent management of personal time and priorities is essential Strong verbal and written communication skills that work effectively within team and different audiences Demonstrated, well-developed judgment and problem-solving skills Ability to promote vision Domain knowledge of Logistic processes (road), IncotermsCompetencies:Ensures Accountability Develops Talent Drives Engagement Instils Trust Collaborates Customer Focus Plans and Aligns Strategic mindset Communicates effectively. Decision Quality Courage Being ResilientWork Experience:1-3 Yearsxe2x80x99 experience in Logistics including Importation of products Computer literate MS Office ( Advance Excel skills is a plus) SAPGeneral Accountability:Plan and oversee outbound logistics, including on-site and off-site warehouse inventory, and the transportation of finished goods. Tracking and Verification of all importation documents, certificates, licenses, shipments and trucks. Analyse all data received to identify any supply risk. Monitor Supplier and Transporter performance by ensuring all deliveries are in line with confirmed due dates and loading expectancy. Considers urgency, important, risk factors of all product in transit and ensuring goods in transit conform with suppliers invoice/delivery note Creates d meaning by clearly and confidently communicating the relevant information to a decision or task. Stays calm and focused on the task at hand under pressure. Remains positive when under pressure, uncertainty and changing business conditions. Delivers accurate and on time Tracking updates. Adheres to rules and regulations. Follows instructions. Work fast and maintain productivity. Be comfortable multitasking Takes initiative and invest energy to make things happen, resolve queries. Applies practical skills and common sense to solve problems and deliver accountabilities Any other tasks required by the management/hierarchy within capacities/skillsSpecific AccountabilitiesReceipting ReportAssisting as and when required with receipting of items into SAP. Update of Individual Receipting Spreadsheet with all relevant data STO on SAP Data to be used for Document Verification PO explosion in SAP on project ordersORBLogistics process xe2x80x93 for import permit and ensure documents are uploaded for closure after shipment PO explosion in ORB on project ordersDocument data verificationShipping Documents Pre-Alerts including Commercial invoice, Manifest, Packing List BV inspection reports Certificates of Destination and / or ContinuationDocument Timeline TrackingPre-Alerts to be receipted after Loading once received from expeditor Shipping Documents to be receipted while shipment in TransitTracking ReportsQuerying if incorrect dataBV LicenseAssist BV Teams with any queriesClosing of Order xe2x80x93 not part of daily tasks but all administrators to learn below process to expand knowledgeVerify on SAP all trucks offloaded have been receipted Ensure all Data on Purchase Order Spreadsheet updated and showing Complete Ensure all Documents relating to Purchase Order checked and Saved Closing of SAP order Closing of BV licenseKey Performance Indicators (KPIxe2x80x99s)Document Accuracy Delivery Time. Tracking Accuracy Accurately and timeously update end users.Please via:Applications close: Monday, 18 September 2023https://www.glencore.com/careers/career-opportunitiesGlencore PTY (Ltd) is an equal opportunity company and committed to transformation.The Company reserves the right not to make the appointment. By ing for the position, you consent to Glencore collecting, storing, using, destroying and processing in any other manner personal information for purposes of attending to this advertisement, and/or all matters relating thereto, including the disclosure to third parties of such personal information for purposes of confirming such personal information. In the event you do not hear from the Company within a period of 21 days after the closing date of applications, please consider your application to have been unsuccessful. The CVxe2x80x99s of unsuccessful candidates will not be returned.

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