Job Description

Motus Toyota Kempton Park

currently holds a vacancy for an

Administrator:

Debtors & Creditors.

Reporting to the

Financial Manager,

the purpose of the role is to ensure that all debtors and creditors functions are captured accurately and processed in a timely manner; preparing accurate reconciliations of creditors' and debtors accounts, allowing for effective supplier and customer management.



Invoice capturing, payment allocations, expense allocation to correct GL accounts Process incoming purchase order requests. Print proof of payments and match open items in order system. Reconciliations to creditors' statements for payment, timeously. Maintaining a current age analysis. Make sure that orders are kept up to date. Validation of sign off on orders prior to payments. Make sure the order is for correct cost centre. Make sure that the correct cost centres are used when processing. Electronic and manual supplier filing system is accurate and up to date. Vendor documents and applications are relevant and up to date. Liaising with branch managers for authorisation as required. Ensuring all refunds are authorised and paid in a timely manner. Handling Intercompany Creditor accounts. Daily processing / receipting of bank statement. Follow-up with customers for any shortfalls and prepare schedule Reconcile accounts payments to remittance and DMS. Process settlement discounts timeously. Manage and reconcile Parts and Workshop Cash accounts daily. Manage and reconcile Vehicle debtor accounts daily. Follow up on outstanding cash and vehicle debtors with the respective department. Send monthly statements timeously Follow-up on legal matters with attorneys Follow-up on specific debtors queries Prepare monthly schedules for staff deductions Follow-up on bank statements for unpaid cheques, credit card reversals and fleet management re-debits Ensure filing of all relevant debtor related documents are accurate and up to date. Perform any other duty that may be required from time to time

KNOWLEDGE, SKILLS AND QUALIFICATIONS:

A minimum of Grade 12 A minimum of 2 years of relevant experience Computer literacy is essential Clear Criminal and Credit Record Must have excellent verbal communication skill Customer and team orientation * Achieve high levels of accuracy and attention to details