Job Description

POSITION PURPOSE
Provides assistance to Director: Client Solutions and Manager: Client Solutions with regard to New Business Proposals, tenders (RFIs and RFPs) and Team Capabilities requests.
Assist in the collating and compilation of all New Business Proposals and tenders
Provides assistance to the Marketing Manager with various marketing coordination duties

ESSENTIAL FUNCTIONS AND BASIC DUTIES

1. Tender Administration and Proposal Responsibilities:
Search for new Tender opportunities cold calling for business leads
Coordinates the tender reviews and deadlines
Collaborates with the tender team to assist with the compilation of completed proposals
Ensures that all tender administrative tasks are completed comprehensively and on time
Collecting/downloading all tender documentation for selected possible tenders
Assist with the clarification of bid/tender conditions and assists with the tender/proposal preparation
Arranges and coordinates strategic meetings between important decision makers
Assists to ensure that presentation and business proposal documentation are formatted, collated and presented in a professional manner
Assists with compilation of final bid documents, and with arrangements to provide these documents to the customer within the defined tender deadlines and in the correct format
Secures and sources all documentation before final release & submission

2. New Business Administration Responsibilities:
Effectively assists with the management of the business opportunities on Pipe Drive (New CRM system and WIP Schedules)
Updating of the Divisional Directors sales pipeline through Pipe Drive
The logging and closing of supplier calls on Pipe Drive
Takes responsibility for implementing correct naming convention on Pipe Drive throughout the business
Assists to maintain the status of generic/customised proposals and collaborate with relevant key stakeholder to ensure that they are reviewed, revised and re-approved as necessary
Undertakes and executes other administrative tasks pertaining to tenders/proposals, as required

3. Marketing coordination
Assist the Marketing Manager and Director of Client Solutions with the implementation of effective marketing programs / strategy for the various departments within the Cluster
Coordinate and assist where possible with corporate branding, Public Relations (PR), media and advertising placements
Monitor and respond to social media comments on platforms such as LinkedIn and Facebook
Maintain professional business relationships between customers, marketing suppliers, external business contacts & trade professionals as well as with company personnel and Management
Coordinate and assist with any updating and maintenance of the new C&W | BROLL website, www.cwbroll.com

PERFORMANCE MEASUREMENTS
Excellent communication and coordination exists
Excellent administrative skills
Effective business relations with other stakeholders within the business
Tender/s are compiled and submitted in accordance with the tender requirements and delivered on time
Tender process is followed according to the agreed business process and efficiently executed
Office responsibilities are performed with integrity, care and executed in acceptable timeframes
Ensures that all business processes that relates to the duties are adhered to

QUALIFICATIONS
EDUCATION/CERTIFICATION:
Relevant post matric qualifications

REQUIRED KNOWLEDGE:
A good knowledge of Microsoft Office Suites especially Microsoft PowerPoint, Microsoft Word, Adobe and tender administration, general office administration

SKILLS/ABILITIES:
Excellent leadership abilities
Able to organise, coordinate, and direct team activities
Strong problem solving skills
Good communications skills
Sound social knowledge
Excellent working knowledge of Microsoft Office suites

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