Job Description

Title of Position
Administrative Officer: Student Leadership
Post Number
8033557 (ITS :SA91)
Faculty/Department
University of the Western Cape -> Deputy Vice-Chancellor: Student Development & Support -> Residential Services
Type of Position
Permanent - Full Time
Length of Contract Period
Location
Main Campus - Bellville, WC ZA (Primary)
Unibell residence - ZA
Closing Date
1/9/2025
Role Clarification & Key Performance Areas
The Division for Student Development and Support (SDS) plays a leading role in creating a holistically focused, enabling environment and provides excellent opportunities for students to develop to their full potential as active scholars and responsive citizens in South Africa.
Applications for the post of Administrative Officer: Student Leadership Support (Res Life), are invited from dynamic and vibrant individuals with demonstrated student housing experience within a tertiary institution, who have a quest for constant self-improvement and development and the growth and development of others. Applicants must be client-service orientated and passionate about supporting the organization's strategic deliverables with regards to their students and their co-curriculum development and well-being.
The Successful Candidate will be Responsible for:

• General Administrative Support (includes Database Capturing and Reconciling for Reporting Purposes) to the ResLife Student Leadership Support Coordinator
• General House Committee and Central House Committee Procurement Support to the ResLife Student Leadership Support Coordinator
• General Eventing, Marketing Support and Social Media Monitoring to and on behalf of the ResLife Student Leadership Support Coordinator (includes after hours, on-site support)
• Driving, Supporting and Administration of the all RS Student Leadership Elections Processes
• Administrative and Implementation Support of Elections schedules for House Committees and the Central House Committee
• Attendance of all elections-related meetings and minute-taking
• Support with the Inauguration, Induction, and Orientation of elected House Committees and the Central House Committee
• Collation of training materials including manuals, resources, hand-outs etc
• Receiving and screening of Event requisitions and attached budgets for final sign off from the Coordinator and ResLife Manager
• Setting up, maintaining, monitoring, responding to, and updating social networking sites and programme marketing strategies on behalf of Student Leadership Support
• Managing diary appointments and scheduling student engagement activities for the Student Leadership Coordinator and broader RS Management
• Ensuring budget allocations across student leadership structures are captured accurately and tracked as programme implementation occurs (must adhere to Procurement Policy and parameters set for student leaders' access to funding for programming)

Minimum Requirements
Minimum Requirements

• A National Diploma or Advanced Certificate (NQF 6) in Project and/or Office Management or related
• 2 to 5 years demonstrated experience in a project administrative and implementation capacity
• A valid SA driver's license for a minimum of 2 years

Core Experience

• Excellent skills in terms of office and project administration
• Have a demonstrated understanding of procurement activities and processes in previous work experience
• Prior experience must demonstrate experience in working with young people in a higher educational setting
• The applicant must be prepared to work after hours to accommodate availability of students for programming
• Evidence of participation in training and related activities

Advantageous:

• A Post Matric qualification (NQF 7) in Project and/or Office Management

Required competencies:

• Excellent organizational skills
• The ability to multi-task
• The ability to exercise discretion
• Independent judgement
• The ability to meet tight deadlines
• Good communication skills (both verbal and written)
• Initiative taking
• Excellent interpersonal skills

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.
DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.