Job Description

UP Professional and Support

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FACULTY OF HEALTH SCIENCES
DEPARTMENT OF FAMILY MEDICINE
SCHOOL OF MEDICINE
ADMINISTRATIVE OFFICER
PEROMNES POST LEVEL 10 In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.



RESPONSIBILITIES:


The incumbent will be expected to do the following:

Registering new vendors and cost centres on the UP system; Processing purchase orders and coordinate procurement for the Department of Family Medicine and Emergency Medicine Division; Assisting with financial documentation related to staff travel reimbursements; Ensuring compliance with financial processes; Maintaining electronic filing and ensure proper scanning and storage of all financial documents; Planning and organising CPD programs and annual congress (send invitations, register attendees, coordinate payments, issue CPD certificates and confirmation letters); Requesting and processing invoices for CPD related payments in compliance with UP procurement terms; Coordinating and submitting lecturers' CVs and event documentation to the HPCSA; Assisting with onboarding and support for personnel on contract; Maintaining a well-organised, user-friendly filing system for HR and personnel records; Liaising with internal and external stakeholders through verbal and written communication; Ensuring staff has access to IT support and coordinating field support for any technical issues.


MINIMUM REQUIREMENTS:A three-year diploma in Office Administration or equivalent qualification; 2 years' experience in: Financial administration in a tertiary environment. Secretarial experience in the office of Snr Management level.

ORGrade 12; 4 years' experience Financial administration in a tertiary environment. Secretarial experience in the office of Snr Management level.


REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

Computer literacy with broad knowledge and experience in using MS Word, Excel, Gmail and the internet; Strong communication and interpersonal skills, highly organised and a keen commitment to excellence; The ability to liaise and communicate effectively on all levels within the organisation and with external stakeholders; Ability to work independently and participate effectively within a team; Excellent verbal and written language and communication skills; Ability to pay attention to detail and work accurately.


ADDED ADVANTAGES AND PREFERENCES:

Bachelor's degree in Administration or equivalent; Driver's Licence.


The annual remuneration package will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium



Applicants are requested to apply online at www.up.ac.za



In applying for this post, please attach:

A comprehensive CV; Certified copies of qualifications; Names, e-mail addresses and telephone details of three referees whom we have permission to contact.


CLOSING DATE: 05 November 2025.


No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.



ENQUIRIES: Mr AT Malema, Tel: (012) 319 2140 or email atlegang.malema@up.ac.za for application-related enquiries, and Prof N Mofolo, Tel: (012) 356 3297 or email Mofolo.n@up.ac.za for enquiries relating to the post content.



Should you not hear from the University of Pretoria by 31 December 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.